Rwanda: Finance Officer – Rwanda National

Organization: Practical Action
Country: Rwanda
Closing date: 04 Jan 2018

Practical Action is an international non-governmental organisation (INGO) with 50 years of expertise in Africa, Asia and Latin America. We have a strong heritage and track record of bringing communities and experts together to find practical, sustainable solutions which work for both people and the planet; solutions that enable people to meet their needs and lead dignified lives. Technology features in everything we do. We partner with people whose lives are transformed by these efforts and ensure local ownership and solutions that work in the longer term, without us.

Practical Action is implementing a four year Renewable Energy for Refugees (RE4R) project in Rwanda. This project will be led by Practical Action and UNHCR to deliver renewable energy investments through an innovative approach in humanitarian settings, working directly with refugees and host communities in Kigeme, Nyabiheke and Gihembe refugee camps. The project will provide access to affordable and sustainable sources of renewable energy, and improve the health, wellbeing and security of target populations. It will draw on Practical Action’s considerable existing experience of renewable energy programmes in developing countries – working directly with communities to deliver the best energy services and products possible for local people.

This post is for a Finance Officer for the project. The job holder will work under the Project Manager, RE4R Rwanda Project and will be responsible for managing day-to-day finance activities and maintaining accurate financial records and timely monthly processes in Rwanda office. The job holder will have matrix management with Financial Accountant of the Eastern Africa Regional Office and day to day interactions with all Practical Actions’ finance staff (both Eastern Africa office, Rwanda office and in the field office) and shall endeavour to acquire the skills and competencies necessary to deliver in the role.

The position is directly responsible for proper maintenance of up-to–date books of accounts for efficient accountability and control of all financial resources in Practical Action’s Rwanda Office. The job holder will be responsible for supporting the office to adhere to all financial management obligations internally and externally while ensuring that that all financial activities are carried out in line with Practical Action’s Group/local financial policies and procedures. Externally the job holder will interact with Practical Actions Suppliers and Service Providers, with the Bank(s), and with Government bodies dealing with statutory finance issues (RSSB and RRA). When necessary, the job holder will also provide financial support / input into Practical Action’s Partners.

The Finance Officer will primarily be responsible for the following:
Management Accounts

  • Ensure month end processes and accounting data are processed timely and efficiently ensuring group and local standards and timetable are met.
  • Review and interpret financial information and produce monthly management accounts and reports that provide insights into the performance of the organization and enable the management team to plan, make sound decisions, establish solid controls and ensure financial protection of the Practical Action Rwanda country office
  • Ensure accurate budgets and expenditure forecasts included in the management accounts to assist with business planning and meeting financial targets.
  • Ensure completeness and timely submission of monthly accounts to the UK office within set deadlines

Treasury Management & Accounting

  • Maintain accurate and up to date financial records in respect to all regional office financial transactions.
  • Coordinate key internal processes and reviews including group and statutory audit of the organization, financial transactions and budgeting.
  • Develop and implement the system of financial management and monitoring of the field offices and bank accounts.
  • Process the regional office monthly payroll, ensure that all relevant statutory deductions are effected and forwarded to relevant authorities by the due dates and compile annual returns and forward the same to the relevant authorities within the stipulated timelines.
  • Ensure sufficient cash in the office and the varied bank accounts oversee daily office expenditure and ensure all claims and payments follow the laid down requirements and procedures before getting them approved and settled.
  • Carry out regular reconciliation of financial transactions, capture and record any issues arising and update the Accounting system accordingly.

Balance Sheet

  • Ensure monthly statements on outstanding work advances and personal accounts are given to staff and all balances reconciled and agreed with staff on monthly basis.
  • Ageing analysis of outstanding balances done on monthly basis so as to continually maintain accurate and current balances on all advances.
  • Monthly Balance Sheet analysis to ensure timely action on long outstanding items e.g. accruals of more than 3 months and that balances are current and recoverable.

Payments Processing

  • Review payments documentation against Group Finance Manual Minimum standards. Ensure all payments are made within reasonable time and in compliance with Group & EA Finance manual Minimum standards and best practice.
  • Ensure all statutory and non-statutory deductions are made properly, promptly and are remitted to the respective authority as required by law.

Budgeting

  • Contribute to medium and long-term business planning and budgeting; advise on the financial implications and consequences of business decisions, offer professional judgement on financial matters, advise on ways of improving business performance; as well as liaise with management colleagues on pertinent aspects of finance
  • Work with budget holders, ensuring that Unrestricted and Restricted budgets are realistic and meet the budgeting timetable

Assets Management

  • Working with the Financial Accountant, ensure fixed asset registers are maintained, reconciled to SUN
  • Strengthen internal controls around asset management ensuring Practical Action’s assets are safeguarded at all times.

Requirements

  1. Minimum of Bachelor’s Degree (Accounting Option) or related filed (Post Graduate degree in relevant discipline will be an added advantage)
  2. At least five (5) years relevant experience and at least three (3) years of which should have included financial budgeting, implementation and accounting responsibility up to final accounts and reporting to donors.
  3. Exposure of working in an international INGO is highly desirable
  4. Able to work with minimal supervision and meet tight deadlines
  5. Knowledge of Computer accounting packages with particular emphasis on Excel, Word and SUN Accounting System

How to apply:

If you have the experience, skills and the ability we are looking for, please send your cover letter and updated CV by email to: recruitment@practicalaction.or.ke no later than 4th January 2018. Indicate: “Application for the role of Finance Officer” on the email subject.

Note: This post is open to RWANDA NATIONALS ONLY

You can download the detailed Job Description here: https://practicalaction.org/finance-officer-rwanda

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