Umuhuza,Temporary Finance Assistant Jobs vacancy

JOB TITLE:  Temporary Finance Assistant 

Umuhuza  Background:

Umuhuza is a Non Governmental Organization founded in 2005 and recognized by the Rwanda Governance board in the official gazette no 50 bis with legal personality no 104/2014.  Umuhuza aims to foster a culture of peace through education focusing on educating parents of young children to promote improved childhood development and create peaceful citizens. Currently the organization is working in the Western Province in Ngororero District, in the Northern

Province in Gicumbi District and in Kigali city in the Kacyiru sector of Gasabo District. To  support and  maintaining Umuhuza’s  growth, we are looking for a  Temporary Finance assistant to support Finance and administration manager for  finance and accounting  operating.

MAIN FUNCTION:

TheTemporary  Finance assistant will be responsible for maintaining the Umuhuza’s  accounting, ensuring that all guidelines, procedures and routines of UMUHUZA in the areas of finance  are followed so as to provide effective support for all UMUHUZA’s program activities at Kigali office. The Temporary finance assistant will also support the Finance and administration Manager in recording and retrieving financial details of the organization, including maintaining financial records, processing payments and cash handling.

SCOPE OF ROLE:

Reports to: Finance and Administration Manager

Time frame:    3 months  

Tentative start date:  3/1/2018

DUTIES AND RESPONSABILITIES:

  • Assume responsibility for making payments are required by check, bank transferin accordance with the guidelines outlined within the UMUHUZA finance manual;
  • Record systematically and regularly all transactions in QuickBooks system with speed and accuracy
  • Maintain cashbook forbank accounts; verifying receipt of supplies;
  • Attach relevant supporting documents to all vouchers for payment;
  • Update regularly check book register;
  • Filling for all financial documents
  • Addressing all issues of a finance nature and providing all relevant information to meet demands.
  • Work closely with the Finance Manager to ensure smooth operation of all finance matters
  • Assist in the production of financial statements and applications, preparation of spreadsheets, reports and correspondence as required
  • Perform monthly bank& cash reconciliation
  • Support in resolution of finance related queries
  • Provide financial support to program team members
  • Any other duties that may be deemed appropriate to this role

Child Safeguarding

  • Understand the provisions of the Child Safeguarding Policy, Code of Conduct and Local Procedures and conduct oneself in accordance with the rules of the Child Safeguarding Policy, in personal and professional lives – which includes reporting suspicions of child abuse.
  • Ensure that all project activities carried out are considered in relation to prevention of sexual exploitation and abuse and handling of serious complaints in line with the child safeguarding policy.
  • Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general and be vigilant about observing possible child abuse/harm in their personal and professional lives.

General:

  • Comply with Umuhuza policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
  • Perform other duties, as assigned by supervisors

SKILLS AND BEHAVIOURS (our Values in Practice)

Mutual Respect:

  • Treats all people(beneficiaries ,colleagues,partners, ….) with dignity and respect
  • Actively consults and listens closely to team members, fellow staff, and partners
  • Handles conflicts in a constructive and supportive manner
  • Seeks first

Honesty and Integrity:

  • Honest, encourages openness and transparency, builds trust and confidence
  • Displays consistent excellent judgement

Justice :

  • Considers whether decisions and actions will advance justice, peace, and solidarity
  • Uses resources justly, equitably, and efficiently
  • Inclusiveness/gender

Solidarity:

  • Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
  • Values diversity and different people’s perspectives, able to work cross-culturally.

Commitment:

  • Committing to Umuhuza’s mission for his/her selves and the team, takes responsibility forhis/her own personal commitment and encourages the team to do the same
  • Future orientated, thinks strategically and on a global scale

QUALIFICATIONS AND EXPERIENCE

  • Holder of Bachelor’s degree in accounting or Finance;
  • Minimum three years working experience with NGOs in finance department;
  • High level of both spoken and written Kinyarwanda and English;
  • Strong social and communication skills;
  • Knowledge of accounting software QuickBooks;
  • Demonstrating understanding how to manage grants;
  • Commitment to the organization’s mission, goals and values;
  • Understanding  of accounting processes and procedures
  • Able to work effectively with minimal management guidance/supervision
  • Be able/ready to start on 3/1/2018.

If you meet all the above criteria, please submit  your  hard copy of degrees and CV together with a cover letter  to Umuhuza_organisation@yahoo.com

    Please note that :

The deadline for the submission your application is 29th  December  2017 at 5:30pm

The applications which do not meet the specified minimum requirements or are received after the closing date will be rejected.

Only short listed candidates will be contacted.

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