Rwanda: Resources Management Officer (EU)

Organization: International Organization for Migration
Country: Rwanda
Closing date: 03 Jul 2018

Position Title : Resources Management Officer (EU)

Duty Station : Kigali, Rwanda

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 03 July 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Cabo Verde, Czech Republic, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa


Under the overall supervision of the Chief of Mission Rwanda, the direct supervision of the Resources Management Officer (RMO), and in close coordination with the Senior Regional Immigration and Border Management (IBM) Programme Manager, relevant units at Headquarters (HQs) and Regional Office in Kenya, the successful candidate will be responsible and accountable for monitoring the budgetary, financial and administrative functions of the European Union – European Development Fund Project of the mission with Implementation sites in Rwanda and the Democratic Republic of Congo (DRC).

Core Functions / Responsibilities:

  1. In liaison with relevant IOM units, including RO Brussels, RO Nairobi and IOM Rwanda Resources Management Unit, carry out administrative, human resources, and financial management functions for the project.

  2. Support the Senior Regional IBM Programme Manager in monitoring and following up on the financial management for the EU project activities of the mission in Rwanda, DRC and implementing partners, including the oversight of financial expenditure, accountability, and applicable internal controls in coordination with the RMO.

  3. Track and coordinate all financial reporting and follow up so that requirements are met in a timely manner including the submission of financial, interim and final reports of the EU project in accordance with IOM and donor requirements in close coordination with the RMO.

  4. Assist in forecasting cash flows according to project activities in the Mission and implementing partners, and verify that funding is received in accordance with donor agreements.

  5. Ensure that all payments related to the EU project are carried out in line with IOMs applicable policies and procedures, and expenses are incurred in line with the mission’s projectization plan; closely monitor and implement burn rates for the project.

  6. Oversee procurement processes, ensuring mission follows all valid instructions related to Procurement, Logistics and Assets management.

  7. Ensure the maintenance of an up-to-date asset inventory system, which ensures that all assets are reflected on inventory sheets.

  8. Work closely with other internal functional units of the Mission, and assist the supervisor in liaising with banking, the EU delegation in Rwanda, Implementing Partners, Government Counterparts and other stakeholders as required in the performance of the accounting function.

  9. Serve as a security focal point of the mission, in close coordination with UNDSS in Rwanda, also covering the EU project implementation site in DRC.

  10. Suggest procedural improvements and assist in training local staff and implementing partners in the relevant areas of procurement, administration and finance.

  11. Perform such other duties as may be assigned.

Required Qualifications and Experience:


• Master’s degree in Accounting, Finance, Public or Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.


• Practical experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures;

• Experience with EU funded projects;

• Experience in handling Procurement and Logistics functions; knowledge of IOM procurement procedures and rules;

• Experience in preparing clear and concise reports;

• Experience working with international institutions and implementing partners;

• Knowledge of IOM’s regulations, policies and procedures;

• Knowledge of International Public-Sector Accounting Standards (IPSAS) and SAP an advantage;

• Knowledge of IOM accounting systems, software and procedures an advantage;

• Experience as security focal person would be a distinct advantage.


Fluency in English is required. Working knowledge of French is an advantage.

Desirable Competencies:


• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism – displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness – displays awareness of relevant technological solutions;

• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.


Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 03 July 2018 at the latest, referring to this advertisement.

For further information, please refer to:

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 20.06.2018 to 03.07.2018

Requisition: VN 2018/151 (P) – Resources Management Officer (EU) (P2) – Kigali, Rwanda (55537958) Released

Posting: Posting NC55537959 (55537959) Released

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