Rwanda: Finance Assistant, (GS-5), Fixed Term, Kigali, Rwanda,#12543 (For Rwandan Nationals Only)

Organization: UN Children's Fund
Country: Rwanda
Closing date: 15 Aug 2018

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Equity

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens addressing inequity not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

How can you make a difference?

Based on the established policies, guidelines and service level agreements (SLAs), the purpose of the incumbent role is to execute a broad variety of standardized administrative and specialized tasks in finance and accounting functions for the respective section(s) requiring thorough knowledge of UNICEF administrative and financial procedures, rules and regulations, processes and policies.

The efficiency and effectiveness of support provided by the Finance assistant ensures that a strong Finance & administrative platform is provided to the respective sections, which in turn affects the timely and accurate completion of the services provided by advisors and specialists in the team.

Summary of key functions/accountabilities:

  • Invoice Registering and Processing
  • Support to Financial Control
  • Process & safeguard Payment documents
  • Record DCT refund and other receivables
  • Petty cash custodian back-up
  • General Administrative Duties
  • Invoice Registering and Processing

  • Serve as one entry point for all invoices, stamp them with date of reception;
  • Maintain registers of all incoming invoices and ensure its distribution to respective sections/units;
  • Monitors and report on weekly basis paid invoices and highlight time taken to process each invoice;
  • Responsible for collecting invoices and filing documents for approval and, thereafter processing in vision;
  • Upload electronic files and verify results to destination system;
  • Respond to client transaction status and other inquiries.
  • Support to Financial Control

  • Maintain unit/work plans and budgets as well as off line financial status reports for Unit work plans;
  • Monitor and advise budget owners on financial status of projects and potential over-expenditures and recommend possibilities for reallocation to ensure the optimum use available funds;
  • Review and process payments in VISON related to HACT, utility payments, supplies, PO, advances and other payments. Check the requests have the necessary supporting documents, usually the original document, validity of the charge, they are certified by the staff responsible and are coded correctly. File the transactions and the related supporting documents regularly and share copies with relevant sections as required;
  • Submit periodic financial reports for management oversight, monitoring and review and confirm availability of funds as required;
  • Process requisitions and prepare payment vouchers for the unit;
  • Provide relevant information for the response to audits;
  • Assists in preparation of periodic accounting records by timely recording all DCT related, staff and vendor receivables, recording receipts and disbursements (registers, receipt vouchers, etc) and reconciling data for recurring or special reports.
  • Petty cash custodian back-up

  • Make disbursements from petty cash funds, maintain records of these disbursements and balances accounts, asrequired (in the absence of main custodian).
  • Record DCT refund and other receivables

  • Monitor deposits of cash receipts on UNICEF bank accounts;
  • Initiate all receivables including DCT refund in Vision.
  • General Administrative Duties

  • Ensure proper scanning and renaming of all invoices to be submitted to GSSC;
  • Ensure proper filing of all financial documents at the Finance Unit level (DCT liquidations, Payment run, Bank Reconciliation reports) and manage archives and ensure prior discussion for access to any financial documentsby external party;
  • Assists newly arriving or departing staff members with opening or closing bank accounts, exchanging currency and other financial matters;
  • Maintain hard and electronic files and update data base systems ensuring timely and appropriate recording, safekeeping and disposal of confidential information;
  • Process & safeguard Payment documents

  • Follow up to get checks/OP signed;
  • Inform operation and program staff when OP is ready for collection;
  • Ensure safe and timely transfer of payment orders;
  • Stamp all financial documents with stamp paid before their filling;
  • Maintains contacts with local banks for verifying account status;
  • Check online bank statements on daily basis and for non-identified deposit for DCT refund check/request information to Programme staff to ensure timely record;
  • Serves as a Local Focal Point Releaser (for invoices not certified manually).
  • Maintain attendance records;
  • To qualify as an advocate for every child you will have…

  • Completion of first-level (Bachelor’s) university degree, preferably in financial management related fields such as Accountancy or Finance and administration *A first University Degree in a relevant field combined with seven years of professional experience may be accepted in lieu of an Advanced University Degree.
  • A minimum of 3 years of progressively responsible in accountant, Finance and administrative work experience is required. Experience in a UN organization is an asset.
  • Experience in a UN system agency or international organization is an asset.
  • Knowledge of financial rules, regulations, procedures and work processes.
  • Good understanding of financial and accounting concepts and standards.
  • Fluency in English is required. Knowledge of French and local language is an asset.
  • For every Child, you demonstrate…

    UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

    The technical competencies required for this post are….

  • Analyzing (I)
  • Learning & Researching (I)
  • Planning and organizing (I)
  • Following Instructions and Procedures (I)
  • View our competency framework at

    http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

    UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

    Remarks:

    Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

    Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

    How to apply:

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=515068

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