Clearing Services for Motor Vehicle

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TITLE:” clearing services for a motor vehicle”

CLIENT: BRITISH HIGH COMMISSION KIGALI

1.      INTRODUCTION

The British High Commission Kigali has identified the need to hire a professional and suitable company that can undertake clearing services for Motor vehicles

Therefore, the British High Commission would like to invite interested companies to submit their bids for clearing services for its Motor vehicles.

 The successful bidder will sign a 2 years contract with British High Commission Kigali with a possibility of renewal.

  1. REQUIREMENTS FOR THE BIDDER

In order to qualify for the tender the bidder should fulfill the following requirements:

  • Being a professional in clearing services to international standards.
  • Having undertaken similar service previously with proof documents/references.
  • Having competent and skilled personnel in this particular field
  • Having been registered in RDB as a professional in clearing and forwarding.
  • Be aware and updated with RRA law with regards to Clearing Services
  • Be aware of how MFA works in order to get exemptions
  • Being ready to accept payment by Master Card as mean of payment
  • Certificate of ADR (Association des Agences en Douane au Rwanda)
  • License by RURA for goods Transport Authorization
  • To have a physical address
  1. DOCUMENTS TO BE SUBMITTED BY THE BIDDER

The following documents must be submitted:

  • Letter of application
  • Detailed company profile
  • Proof of experience in clearing services from previous and current clients
  • Certificate of registration from RDB.
  • A list of staff to do the service along with their qualification certificates.
  • Any corporate rate or discount you would offer to British High Commission

Note: please submit both technical and financial proposals.

  1. SUBMISSION DEADLINE:

 

  1. Bidders are requested to submit their bids not later than Friday 05th October 2018 at 12 noon.
  2. Expression of interest should clearly be marked “Bid document : ‘’CLEARING SERVICES FOR MOTOR VEHICLES and Sealed envelopes delivered in the tender box at the British High Commission Kigali, Kacyiru, Boulevard de L’Umuganda road, opposite Umubano Hotel during working hours: 8:00- 17:00; deadline is Friday 05th October 2018 and late submissions will be rejected.

THE BRITISH HIGH COMMISSION RESERVES THE RIGHT TO REJECT OR CANCEL ANY OR ALL BIDS, TO WAIVE ANY FORMALITY THEREIN, AND TO ACCEPT BIDS AS MAY BE CONSIDERED MOST ADVANTAGEOUS TO THE BHC.      

The scope of work to be performed:

  1. The Clearing company should ensure professional customs clearance services for the vehicles for British High Commission and Diplomats
  2. The clearing company should handle the process of getting new number plates; de-registration of a plate; facilitate sale agreement of vehicles for diplomat and provide professional advice at each state of the process, and facilitate and speed up transfer of ownership.
  3. The clearing company is expected to give update to Logistics Officer on a daily basis or directly the staff when in case it is a personal vehicle for a diplomat;
  4. The Clearing Company should liaise with BHC and MFA in case of any document is needed such as ‘’Lettre de Garantie’’.
  5. The Clearing company shall ensure all the process are done one time as quick as possible- shall avoid at any time payment of penalties/fine due.
  6. The diplomatic rates will apply to BHC and DFID diplomats

Done at Kigali on 28th September 2018

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