Operations and Procurement Manager

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Feed the Future Rwanda Hinga Weze

 Operations and Procurement Manager

Project Name

Feed the Future Rwanda Hinga Weze/Project No. AID-696-C-17-00001

Job Title

Operations and Procurement Manager

Reports To

Director of Finance and Operations

Level of Effort

Full-time position

Place of Performance

Hinga Weze target districts

 

 

Background

CNFA is a US-based non-profit nongovernmental organization (NGO) that works to stimulate economic growth and improve rural livelihoods by empowering the private sector through five core capabilities: (1) Productivity, Food Security and Nutrition; (2) Input Supply and Farm Services; (3) Economic Resilience and Rapid Recovery; (4) Value Chain Development; and (5) Volunteer Technical Assistance. CNFA assists smallholders in increasing household-level food security and nutrition through improved agricultural practices, introduction of new varieties, diversification of crop production, food preservation and storage, development of farmer-based organizations (FBOs) and strengthened linkages to markets.

Program Description Feed the Future Rwanda Hinga Weze

The primary objective of the Feed the Future Rwanda Hinga Weze activity is to sustainably increase smallholders farmers income, improve nutritional status of Rwandan women and children, and increase the resilience of the agriculture and food systems to the changing climate.

Program Description Feed the Future Rwanda Hinga Weze

The primary objective of the Feed the Future Rwanda Hinga Weze activity is to sustainably increase smallholders farmers income, improve nutritional status of Rwandan women and children, and increase the resilience of the agriculture and food systems to the changing climate.

Position Description

Reporting to the Finance and Operations Director, the Operations and Procurement Manager will serve as the lead member of the operations team overseeing all aspects of program compliance to USAID regulations, logistics, procurement, HR and office operations. S/he is responsible for the day-to-day functioning of the project office, coordinating logistics, leading procurement processes, supporting the program’s overall human resource and program administration, supervising and monitoring the administrative budget, and maintaining necessary documentation according to CNFA policy, USAID rules and regulations, and host-country regulations. The Operations and Procurement Manager is based in Kigali.

Duties and Responsibilities

The main duties of the Finance and Operations Director include, but are not limited to:

  • Ensure the smooth implementation of all project operational activities, including: procurement, human resources, logistics, and service delivery aspects of the program;
  • Directly supervise the work of the HR Administrative Assistant, Provincial Finance and Procurement Coordinators, Office Receptionists and drivers;
  • Collaborate with CNFA HQ to develop and periodically update the Feed the Future Rwanda Hinga Weze program’s policies, procedures, and guidelines, including, but not limited to: procurement policies, accounting procedures and ensure that all organizational policies and regulations are in line with USAID and host-country regulations;
  • Lead and/or oversee procurement processes including, drafting/reviewing RFPs and RFQs, conducting bid analyses and evaluations, drafting procurement contracts, and reviewing contract deliverables;
  • Ensure procurement files are maintained in an orderly and up-to-date system, as per USAID regulations and internal standards;
  • HR administration responsibilities include, but are not limited to, management of local and international volunteer consultants, expert interpretation of the program’s field personnel manual, manage personnel recruitment cycle, oversee training of program staff, manage workforce development, and collaborate with the COP to resolve HR issues;
  • Ensure that staff contracts and profiles (other than the ones managed directly by CNFA’s Washington, DC Office) are in place and appropriately monitored and updated;
  • Ensure that all personnel records are maintained in a confidential manner;
  • Maintain necessary program documentation and reporting in accordance with USAID and host-country regulations, CNFA policy and host-country regulations;
  • Coordinate travel logistics, monitor the use of vehicles and drivers, handle vehicle administration;
  • Undertake other assignments or tasks at the request of the Chief of Party

Qualifications

  • Bachelor’s degree in business administration, finance or related area of study or equivalent work experience;
  • At least five years progressively responsible work experience in managing complex donor-funded project(s), and at least five years of accounting, financial or operational management and/or grants administration experience;
  • Minimum of three years of experience in USAID-funded program(s);
  • At least five years in a supervisory capacity or experience managing teams of at least five direct reports;
  • Demonstrated ability to interact and communicate with wide range of stakeholders both verbally and in writing;
  • Demonstrated ability to collaborate, willingness to innovate and ability to think systematically;
  • Proven experience in managing multiple and competing tasks while maintaining the quality of deliverables within deadlines.
  • Advanced oral and written communication skills in English required;
  1.  APPLICATION PROCEDURE:

Qualified Candidates should submit online their application letter, Curriculum Vitae (CV) with proven work experience, Copy of academic documents, transcripts and a copy of National Identification to Email: hingaweze@cnfa.org with the subject “Operations and Procurement Manager”

The deadline for submitting applications is on October 21st, 2018 at 5 pm local time. Applications should be addressed to the Chief of Party of Hinga Weze Activity.

We are looking to fill this position immediately and will be interviewing qualified candidates on a rolling basis. Please note that only shortlisted candidates will be contacted.

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