EoI: Support to RWFA in the Development of Forestry Investors Web Portal

Expression of interest

Support to RWFA in the development of ForestRY investors Web Portal

November 2018 to July 2019

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally-owned enterprise which assists the German government in achieving its objectives in the field of international cooperation. GIZ has been in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development.

  1. Context of the Program Eco-Emploi

Rwanda has maintained steady growth and macroeconomic stability for the past 15 years, between 2001 and 2015 real GDP growth averaged at about 8% per annum. However, the rate of unemployment and underemployment is high and most of those in employment still work in poorly paid positions, above all in agriculture. The vast majority of youth leave schools hardly equipped for the labour market. A strong middle class that could provide for a solid foundation for the country’s economy does not exist.

The programme Eco-Emploi is part of the priority area “Sustainable Economic Development” of the Rwandan-German Development Cooperation and will be implemented between June 2016 and Mai 2019. Eco-Emploi embodies an integrated approach of technical and vocational education and training, labour market interventions and private sector development. It supports the economic sectors ICT, wood economy, tourism and creative industries above all audio-visual business. The economic empowerment of women and people living with disabilities are a cross-cutting effort in all activities of the programme.

EcoEmploi success is mainly defined by the amount of jobs that are created though the programme activities.

For more information, please visit EcoEmploi’s homepage: http://ecoemploi.org/

2.    Context of the assignment

With the challenge of high demand wood products in the country and abroad, the Rwandan government has decided to make public forests available for local and international investors.

The Forestry Investors Web Portal will become a crucial instrument in organizing such a market place to bring together supply and demand. In here, an ICT solution plays an increasing role in reaching out investor services to a wider number of people. The Department of Forestry in Rwanda Water and Forestry Authority (RWFA) aspires to harmonise already available data and improve efficiency and investor numbers through a centralised web portal.

3.    General Objective of the assignment

The general objective of the assignment is to develop and host the Forestry Investment Web App for RWFA in Rwanda.

4.    Scope

The scope of the assignment is to create a repository web portal where RWFA can upload the opportunities in forestry sector that can attract investors Prior to initiating the development process of a Forestry Investment Web App, the consultant shall specify – in consultation with RWFA and the Forest Management & Woody Biomass Energy Support Project (FMBE) team from Enabel and the Wood & IT Sector team from Eco Emploi objectives, graphic look and feel, navigation, site marketing, technology issues and assumptions, required functionality, phasing, and budgetary constraints. It is also expected that the consultant will provide a detailed project plan to assist the internal project team from RWFA in better managing handover of any formats, content and other information that will be required at different stages of the subsequent design, development and deployment phases.

In general, the assignment is clustered in the following four phases:

  1. Inception phase (starting November till Mid-November): Collecting lessons learned, expectations, opportunities for collaboration, technical requirements, data collection and sighting
  2. System architecture phase (starting December till January): Data cleansing and app development
  3. Quality Assurance, Training, and Go-Live (February 1st 2019): Preparing the app and the administrators for Go-Live
  4. Backstopping (February to July 2019): Technical & administration Backstopping
  5. Cloud Hosting (From Go-live to February 2021)

Decision-making and quality assurance: Adjustments of timeframes as well as the approval of appropriate quality of the deliverables listed in point 6 need the joint decision of the focal persons from RWFA and EcoEmploi. In order to ensure an efficient workflow and coordinated process as well as a common understanding of the quality and content of deliverables, at the beginning of each of the four phases stated above, the consultant, the RWFA focal point and EcoEmploi focal persons will jointly detail the main activities.

5.    Deliverables

The consultant is expected to manage a one-day workshop with all listed stakeholder to be able to afterwards deliver the following:

OUTPUT 1: Data Preparation

  • Prepare all parcel of land data (UPIs) received by RWFA for forest mapping in a cloud based GIS system
    • 4-10 Forest Management Units (FMU) per District
    • 20-60 Forests per FMU
  • Three database updates need to be included in the offer

OUTPUT 2: Layer integration

  • The following 1st level layers need to be developed:
    • Public forests under Concessions
    • Public forest under Co-Management scheme
    • Forests ready for concession and co-management
    • All relevant further layers related on existing Forest Management Units
  • The following layers/information need to be included in the application per FMU & Forest:
    • Mapping of existing concessions
      • Start date & Duration of contract
      • Products
      • Existing contract documents for download
    • CGIS Forest Layer (provided by RWFA)
    • RCMRD Forest Layer (provided by RWFA as soon as it is ready)
    • FMU & Forest size in ha
    • Stock in m3 /species/ha per Forest (provided by RWFA)
      • Timber
      • Fire Wood
      • Service Wood
    • Expected Productivity per Forest (provided by RWFA)
      • Soil
      • Climate Data (Precipitation per month, Avg. Temperature per month) based on climate data from the Meteo Rwanda
    • POI of surrounding market & forestry related locations (wood markets, saw mills, etc)
    • Distance (km) to POI of surrounding locations (as above)
    • Accessibility of surrounding areas through
      • Satellite Image
      • Road map
      • Hybrid map (Road & Satellite)
    • Min/Max altitude
    • Age of forest (provided by RWFA)
    • Current  sylviculture & regime (provided by RWFA)
    • Harvesting Estimate in m3/species/ha (provided by RWFA)
      • Timber
      • Fire Wood
      • Service Wood

OUTPUT 3: Cloud Services

  • Provide Cloud Storage, Digital Mapping and Publication Functionality (incl. mobile Apps consumable in a web browser and on Smartphones/Tablet computers) for five users with read- and write access and view-only access via the Internet to an unlimited number of viewers for two years (starting with go-live).
  • Back-up all digital data uploaded to / made available through the cloud to external disk for up to two years.
  • Guarantee that all data uploaded to the initial Cloud Based GIS/Mapping Solution can be migrated to GIS solution at the National Data Center, as envisaged by RISA – at no additional costs, once such a GIS solution is available.

OUTPUT 4: Frontend App Development

  • Develop Cloud Based GIS/Mapping Solution system that is cost efficient and flexible for future upgrade & mobile compatible
  • Incorporate RWFA Design language
  • Integrate investor feedback functions for each forest (email)

OUTPUT 5: Documentation & Reporting

  • Written documentation of the complete system design, usability, functionality & training material (admin & user) for future references
  • Monthly written project update report
  • Organize and run a weekly project management meeting with all relevant stakeholders

OUTPUT 6: Training & Backstopping

  • Two days admin training, three days GIS online system training, five days data integration training for up to 10 people
  • Technical Backstopping of up to six month after go live

OUTPUT 7: Acceptance test

  • Develop and execute test plans to check infrastructure and systems technical performance;
  • Define Service Level Agreements to securely operate the portal;
  • Ensure software meets all requirements of quality, security, modifiability, extensibility;
  • Approve final product before go-live with RWFA & GIZ EcoEmploi

6.    Duration of the assignment  

 The consultancy will be conducted in the period of November 2018 to July 2019.

 7.    Coordination and Supervision

The consultant will report to the Principal Technical Advisor of GIZ-Eco-Emploi program; and the Head of Department of Forestry in Rwanda Water and Forestry Authority (RWFA).

8.    Required Profile of the Consultant

The consultant should fulfill the following qualifications:

  1. At least hold a Bachelor’s or Diploma degree in Computer Science, Geo-Information Systems, Computer Engineering, Information and Communication Technology, Electronics and Telecommunication Engineering or ICT related field obtained at an institution that complies to ISCED standards
  2. Experience in developing Investor Services web portals in East Africa
  3. 10+ years of experience as Software System Architect, Software System Analyst, ICT Consultant/Project Manager or Chief Information Officer
  4. 10+ years of experience as GIS System Developer
  5. 10+ years of experience as GIS Expert
  6. Experience gathering and documenting business requirements, functional as well as technical specifications
  7. Problem-solving and critical thinking skills to diagnose problems and determine steps necessary to achieve an effective solution
  8. Experienced in debugging and troubleshooting
  9. Technical writing skills to document systems procedures and prepare reports
  10. Eye for detail and quality results driven
  11. Ability to communicate effectively to users with only fundamental levels of computer understanding
  12. Communication and interpersonal skills: Excellent English skills required (at least CEFR C1 level. Knowledge of French and Kinyarwanda is an added value)

9.    Timeline

Please hand in your complete offer (technical proposal and financial proposal) in separated & sealed envelopes by 26.10.2018 by 4 p.m. at the desk of:

GIZ office

41, KN ST 17,

P.O. Box 59

Kiyovu – Kigali

Tel: +250 252 573537