(RFA) (Updated) for ICT4Ag Grants

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USAID/Rwanda Hinga Weze Activity

Request for Applications (RFA) No. No. 2019/02/022 (Updated)

for ICT4Ag Grants

 Issuance Date:                                                February 12, 2019

Deadline for Questions:                    February 22, 2019

PHASE 1, Deadline for Submissions:            March 1, 2019

PHASE 2, Deadline for Submissions:            May 3, 2019

Dear Applicant,                                                                                       

The USAID/Rwanda Hinga Weze Activity (Hinga Weze, or “HW”) is releasing a Request for Applications (RFA) to award grants in support of its activities. Instructions for completing the application can be found in Annex A. The grants will be awarded and implemented in accordance with the USAID and US Government regulations governing grants and Hinga Weze internal grants management policies.

This RFA seeks to solicit applications from Rwandan-based organizations operating in the ICT4Ag (Information Communication Technology for Agriculture) space. All applicants should have an existing technology solution with an active and significant user base*, operating in the agricultural sector in Rwanda, specifically within the Hinga Weze value chains. Solutions may operate along any stage of the value chain but should be related to enhancing farmers’ access to and experience of gaining market information. *Active user base is defined as having a user base that is regularly interacting with the platform.

Specific details regarding grant program objectives, target applicants, eligible activities, alignment with Hinga Weze objectives, target geographic locations, target value chains, application submission requirements, evaluation criteria, and more can be found in the following sections throughout the document:

  • Section I: Program Description
  • Section II: Eligibility
  • Section III: Application Submission Information
  • Section IV: Evaluation, Selection, and Award Information
  • Section V: Terms and Conditions

Hinga Weze investments in individual grant activities are anticipated to range from $20,000 – $100,000 USD. CNFA/Hinga Weze will be evaluating and awarding applications in two phases: Phase 1 applications will be due by March 1, 2019. All applications received between March 2, 2019 and May 3, 2019 will be evaluated as Phase 2 applications. Applications submitted in Phase 1 and selected for award will have an anticipated period of performance of 1.5 – 2 years, from mid/late April 2019 to mid/late April 2021 (at the latest). Applications submitted in Phase 2 and selected for award will have an anticipated period of performance of 1.5 – 2 years, from August 2019 – August 2021 (at the latest). All grant activities will fall within this timeframe, so applicants should plan their activities accordingly.

For any questions during the grant application process, please contact Ms. Amanda Muncil at grants@cnfarwanda.org. This RFA contains the following documents:

  • Annex A – Grant Application
  • Attachment 1: Grant Application Instructions
  • Attachment 2: Grant Application Checklist
  • Attachment 3: Applicant Cover Letter

Section I. Program Description

IA. ABOUT HINGA WEZE

Hinga Weze is a five- year activity of the United States Agency for International Development (USAID) and implemented by CNFA. The primary objective of Hinga Weze is to sustainably increase smallholder farmers’ income, improve the nutritional status of Rwandan women and children, and increase the resilience of the agriculture and food systems to the changing climate. The program is comprised of the following three interrelated components:

Component 1: Increasing agricultural productivity

Component 2: Increasing farmers’ access to markets

Component 3: Improving nutritional outcome of agriculture interventions

It is important to note that “target beneficiaries” are defined as smallholder farming households.

IB. GRANT PROGRAM DESCRIPTION 

 Technology can be leveraged to deliver on these components, particularly Components 1 and 2. This can be done through information-sharing on a digital platform where farmers can interact and obtain information on a variety of topics, including principles of sustainable land and water use, agricultural inputs, pricing data, weather, and more. During its first year of implementation, Hinga Weze, through its principal technology partner Souktel, conducted a Digital Market Access Assessment (DMAA) to understand the ecosystem of market information systems in Rwanda and the drivers of its sustainability.

The DMAA revealed two main facts. First, the ICT4Ag space in Rwanda is saturated with numerous ICT solutions and/or management information systems primarily being implemented in silos by various actors. Second, these ICT solutions have predominant gaps specific to: geographical coverage, farmer uptake, effective coordination, and inclusion of perspectives from cooperatives and other market players, including brokerages, banks, and insurance companies. The DMAA has identified information about agricultural inputs as a particularly viable and useful market information category that could be accessed and leveraged by farmers more quickly than crop price information, creating an incentive for farmers to adopt this solution, thereby supporting its sustainability.

Due to market saturation, Hinga Weze will not be developing a new solution but rather has resolved to partner with existing technology providers with functional, deployed solutions. Hinga Weze, through its grant facility, will support the grantee/recipients to pursue both system capacity development by tailoring its features to farmers’ needs and system financial sustainability. Furthermore, Hinga Weze envisions a staged approach where the grant facility will help the grantee/recipients scale up the improved system to more than 500,000 users while deploying user-friendly tools for the agriculture sector’s main stakeholder: the farmer.

(1) Objectives:

The overall objective of these grants under Hinga Weze is to support the development and expansion of an existing “digital market access solution” that enables smallholder farmers to access price discovering and agronomic information systems, making access to such information more equitable and reducing information asymmetries that can disadvantage farmers in markets.

(2) Entities Eligible to Submit Applications Include:

  • Digital technology firms;
  • Cooperatives;
  • Women’s groups; OR majority of members (at least 70%) are women
  • Smallholder farmer agro-input dealers;
  • Youth associations/networks/enterprises;
  • Aggregators and agro-processing enterprises;
  • Local NGOs;
  • Financial institutions.

More information on eligibility is outlined in “Section II – Eligible Recipients” below.

(3) Location: The proposed activity/service must be implemented and support farmers in one or more of the following ten districts of Rwanda: Gatsibo, Kayonza, Bugesera, Ngoma (Eastern Province); Nyabihu, Rutsiro, Ngororero, Nyamasheke, Karongi (Western Province) and Nyamagabe (Southern Province).

(4) Key Activities (KA): Technology solutions should work in one or more of the following value chains: maize; Irish potato, horticulture. In addition, the applicant must incorporate, OR be open to incorporating, high iron beans and/or orange flesh sweet potatoes value chains into their technology activities by the second year of the grant. Please note that successful applicants should combine at least two key activities in their grant applications:

KA 1: Agricultural input information dissemination

Since the main requirement under this grant is to have an existing technology solution with an active and significant user base, it is expected that the grantee will incentivize more farmers to sign up for the application by including information regarding agricultural inputs (including cost, availability, location, etc.).

KA 2: Digitalising agro-dealers’s operations

Agro-dealers play a pivotal role in distributing improved agricultural inputs to farmers across Rwanda, which significantly improves their income and productivity while also contributing to the betterment of the agriculture sector as whole. Therefore, to continue fulfilling that mandate, agro-dealers will benefit from a technology solution that would allow them to digitally capture their transaction records. Having access to these transaction records will improve their operational capacity and enable them to strengthen their services to farmers and other key stakeholders.

KA 2: Agricultural output market information and linkages for farmers

Hinga Weze is interested in supporting a technology solution that can enable farmers to access market information from market points and/or through market linkages platforms  through which farmers can be linked to  potential buyers. While the former solution would make it easy for farmers and other chain actors to understand market dynamics, the latter  solution (market linkage) would allow for  contract (including contract farming) between farmers and buyers while simultaneously allowing transactions to be captured and utilized to develop market price proxies that can inform those selling their produce.

KA 3: Financial inclusion

All transaction data emanating from the technology platform should be analyzed further to allow for determination of farmers’ and other value chain actors’ credit profiles and/or credit worthiness. This information can inform the types of products and tools that financial institutions develop for farmers and other key stakeholders, and it may incentivize financial institutions to increase their investment in the agriculture sector.

(5) Expected Outcomes:

Selected applicants will be granted with the following: (1) either an in-kind grants or fixed amount award; and (2) Technical support from CNFA/Hinga Weze.

Hinga Weze aims to reach 367,000 farmers through the new or improved market information systems, which will contribute to increasing the value of farmer sales by enabling them to pursue better market opportunities. As these targeted farmers are from the same smallholder farmer population in the targeted districts benefitting from assistance under Hinga Weze Components 1 and 2, this ICT4Ag grant facility is expected to contribute to the following Hinga Weze indicators:

  • 2 (EG.3.2-26) – Value of annual sales of farms and firms receiving USG assistance
  • 3 (EG.3-2) – Number of individuals participating in USG food security programs
  • 6 (EG.3.2-24) – Number of individuals in the agriculture system who have applied improved management practices or technologies with USG assistance
  • 10 (custom) – Number of agro-dealers with improved capacity to sell appropriate inputs to SHFs for climate smart agriculture as a result of USG assistance
  • 11 (custom) – Number of farmers reached by new or improved market information systems
  • 12 (EG.4.2-7) – Value of agriculture-related financing accessed as a result of USG assistance
  • 23 (YOUTH-3) Percentage of participants in USG-assisted programs designed to increase access to productive economic resources who are youth (15-29)

(6) Grant Applicant Contribution:

Hinga Weze highly recommends a matching contribution of 25% or more of the total grant value. Contributions help to ensure that applicants are both committed to achievement of the activity and financially capable to implement and sustain the activity after the grant agreement ends.

The applicant’s proposed contribution may include project costs to be incurred by the applicant from its own funds, project costs financed with cash, services, or property contributed or donated to the grantee from other non-US Government sources.

In general, the applicant’s proposed contributions should adhere to the following criteria:

  1. Are verifiable from the Grantee’s records;
  2. Are not included as contributions for any other US Government-assisted program;
  3. Are necessary and reasonable for proper and efficient accomplishment of this grant’s objectives;
  4. Are considered Allowable Costs consistent with the cos principles contained in 2 CFR 200 and other relevant regulations;
  5. Are not paid by the US Government under another grant or agreement; and
  6. Are included in the approved grant agreement budget.

IC. AUTHORITY AND GOVERNING REGULATIONS

Hinga Weze grant awards are made under the authority of the US Foreign Affairs Act, Code of Federal Regulations (CFR) (2 CFR 200), and USAID’s Automated Directive System (ADS) Chapter 303, “Grants and Cooperative Agreements to Non-Governmental Organizations.” Grants administered under Hinga Weze will adhere to the terms of the applicable USAID Standard and Required as Applicable Provisions, as well as Hinga Weze grants procedures.

Hinga Weze is required to ensure that all applicants receiving USAID grant funds comply with the requirements found in these regulations, as applicable to the respective terms and conditions of individual grant awards. Under the Hinga Weze grants program, USAID will retain the right, at all times, to terminate, in whole or in part, Hinga Weze grant-making authorities or any grants in progress.

Section II. Eligibility

IIA. ELIGIBLE RECIPIENTS

As indicated in Section I, applicants that submit applications in response to this RFA must be legally registered entities in Rwanda and must submit registration documents as a pre-requisite for receiving grants resources. If the applicant is not registered, they must demonstrate a commitment to formally register as an appropriate entity in the form of a written statement to that effect.

Formal Hinga Weze grant support under this solicitation may be extended to the following actors: Digital technology firms; Cooperatives; Women’s groups; Smallholder farmer agro-input dealers; Youth associations/networks/enterprises; Aggregators and agro-processing enterprises; Local NGOs; Financial institutions.

These actors must be located within or directly target Hinga Weze’s target beneficiaries (smallholder farming households) located in one or more of the following ten districts of Rwanda: Gatsibo, Kayonza, Bugesera, Ngoma (Eastern Province), Nyabihu, Rutsiro, Ngororero, Nyamasheke, Karongi (Western Province), and Nyamagabe (Southern Province).

IIB. ADDITIONAL CONDITIONS OF ELIGIBILITY

To be considered eligible for grant receipt, applicants must meet the following eligibility criteria:

  • Be a legally registered Rwandan entity/ Private enterprise or firm/NGO; or demonstrate a commitment to formally register after establishment with the applicable Government of Rwanda (GOR) registration entities if not already registered; 
  • Classify as one of Hinga Weze’s targeted beneficiary types, or demonstrate direct connection to target beneficiaries within Hinga Weze’s targeted zone in a Feed the Future district of Rwanda; 
  • Have organizational objectives which contribute to Hinga Weze’s objectives and results; 
  • Submit an application responding to Hinga Weze’s requirements and conditions; 
  • Be committed to adhering to high ethical business standards, including transparency in business dealings and record keeping; 
  • Be prepared to undertake an independent financial review or audit, as requested; 
  • Commit to the necessary contribution depending on the beneficiary and grant type, per the solicitation (see Section IB(6) (6) Grant Applicant Contribution); 
  • Demonstrate ability and/or willingness to learn how to maintain business, financial, and technical records, either manually or electronically; 
  • Ensure compliance with relevant environmental protection requirements, including the Initial Environmental Examination (IEE), and verified through an Environmental Monitoring and Mitigation Plan (EMMP) or Environmental Review Checklist (ERC); 
  • Complete and pass a site-visit and pre-award assessment;  
  • Agree to and sign the applicable certifications, such as the Certification Regarding Lobbying; Certification Regarding Terrorist Financing; Prohibition on Assistance to Drug Traffickers; and Certification of the Recipient; 
  • Agree to the terms and conditions of the Mandatory Standard Provisions and Required as Applicable Provisions for Non-US NGOs, if applicable; and 
  • Certify that the organization/individual is not debarred, suspended, or proposed for debarment from receipt of USG funds.

While Hinga Weze will consider all applicants, priority will be given to projects that propose sustainable business model that impact larger numbers of target beneficiaries, address under-served populations, including women and youth, the poor, and historically disadvantaged groups, and/or create significant numbers of sustainable new jobs when selecting potential awardees.

IIC. INELIGIBLE APPLICANTS, ACTIVITIES AND UNALLOWABLE COSTS

The following entities are not eligible for grant funds:

  • Individuals; entities without a clear track record of providing above-mentioned services to target beneficiaries
  • Any entity or member that appears on the U.S. Department of Treasury Office of Foreign Assets Control (OFAC) Specially Designated Nationals (SDN) and Blocked Persons list or in the System for Award Management (SAM) database;
  • An entity having as key staff a direct relative (spouse, child, parent or brother/sister/sibling) of CNFA or USAID staff;
  • Entities or members engaged in any activities related to Trafficking in Persons;
  • Entities or members engaged, transacting with, or providing resources to individuals or organizations associated with terrorism;
  • Entities which have been debarred, suspended, or otherwise considered ineligible for an award by the US Government.

Applicants may not use grant funds for any of the following:

  • Private ceremonies, parties, celebrations, or “representation” expenses;
  • Purchases of restricted goods, which include agricultural commodities, motor vehicles, pharmaceuticals, pesticides, used equipment, or fertilizers, without the prior waiver and approval provided by Hinga Weze. Purchase of these goods requires additional approvals from USAID before they may be allowed and procured. As such, applicants are discouraged from requesting funding for these restricted goods unless the goods are necessary to the accomplishment of the grant objectives;
  • Ineligible goods under USAID regulations, including but not limited to: military equipment; surveillance equipment; police or law enforcement equipment; abortion equipment and services; weather modification equipment; luxury goods; and gambling equipment;
  • Any purchases or activities deemed unnecessary to accomplish grant purposes as determined by Hinga Weze, including any applicant headquarters’ expenses that are not directly linked to the implementation of the proposed project;
  • Previous obligations and/or bad debts;
  • Fines and/or penalties;
  • Creation of endowments;
  • Indirect costs such as, but not limited to, overhead or indirect fringe, unless the applicant has documented proof of such rates through audits or USAID-issued NICRA; and
  • Any other costs unallowable per 2 CFR 200 Subpart E – Uniform Administrative Requirements, Cost Principles, for Federal Awards.

Section III. Application Submission Information

 III.A QUESTION SUBMISSION REQUIREMENTS

 Any questions related to this RFA must be submitted to Ms. Amanda Muncil at grants@cnfarwanda.org no later than 5:00pm CAT, on February 22, 2019.

Questions must be submitted in writing; phone calls will not be accepted. Questions and requests for clarification—and the responses thereto—that CNFA believes may be of interest to other offerors will be circulated to all RFA recipients who have indicated an interest in submitting Applications. Only the written answers issued by CNFA will be considered official and carry weight in the RFA process and subsequent evaluation. Any verbal information received from employees of CNFA or any other entity should not be considered as an official response to any questions regarding this RFA.

III.B APPLICATION SUBMISSION REQUIREMENTS

 Grant applications will be accepted only in the application format given in Annex A, Grant Application. Applications and any required supporting documentation should be submitted no later than 5:00pm CAT, on March 1, 2019, and no later than 5:00 pm CAT on May 3, 2019, for Phase 2. Applicants must strictly adhere to the requirements of this RFA.

Electronic applications should be submitted to grants@cnfarwanda.org. Hard-copy applications should be submitted to CNFA’s offices located at Kimihurura, former RPF secretariat on KG 28 Avenue No. 7, Kigali, Rwanda. Applicants should be sure to request a confirmation of receipt from Hinga Weze when submitting applications, to ensure their submission was received.

Please reference the RFA number in any response to this RFA. Applications received after the specified time and date will be considered late and will be considered only at the discretion of CNFA. Applicants must strictly follow the provided deadlines to be considered for award.

IV. Evaluation, Selection, and Award Information

 All applications submitted in response to this solicitation will be evaluated in accordance with the following criteria:

Criteria

Score

How well the activity aligns with the Hinga Weze objective of increasing market information access to farmers (input and output).

20

How well the applicant defines their business model, scale-up plan, and sustainability model.

10

To what extent the proposed technology takes into consideration beneficiary needs, format and technology medium preferences in consuming market information, and beneficiaries’ limitations, including, but not limited to, literacy, gender, age, and access to technology.

20

To what extent the proposed technology created impact to the users in past experiences or is poised to create impact to the users given the subscription base and features offered, and user affordability.

20

The applicant’s organizational and financial capacity to meet the demands of implementing a grant, including the ability to meet or exceed the cost sharing requirements.

15

To what extent the proposed solution is integrated with the existing ecosystem and does not distort the market.

15

Total Scores

100

Once applications have been submitted to CNFA, members of the Hinga Weze Grant Selection Committee will evaluate applications in accordance with the above selection criteria. Applicants will be notified within 90 calendar days following the deadline for submissions date on whether their application was considered acceptable or not.

If the application is considered acceptable, CNFA will contact the applicant to engage in further discussions. A decision to engage in more in-depth and specific discussion following initial selection is not a commitment to funding; it is simply a decision to move forward in the collaborative and joint effort to develop an impactful grant project. If the in-depth and specific discussions do not result in the identification and development of a grant activity worthy of further pursuit, then Hinga Weze will inform the applicant that it is no longer interested in advancing the grant project. However, if the more in-depth discussions result in a promising design and concept, Hinga Weze will inform the applicant of that determination.

Applicants considered to be successful will be subject to a site visit from Hinga Weze staff for an applicant pre-award assessment to verify the accuracy of their submission, perform an administrative and financial review, and conduct environmental due diligence. If the site visit assessment uncovers no major issues, Hinga Weze will provide the necessary instructions, technical requirements, and next steps of grant award. CNFA anticipates awarding in-kind or fixed amount awards (technical assistance included in both grant options) as a result of this RFA.

V. Terms and Conditions

 Applicants understand, by submitting a response to this RFA, that application submission does not constitute an award or commitment on the part of Hinga Weze, nor does it commit Hinga Weze to pay for costs incurred in the preparation and submission of an application. Further, Hinga Weze reserves the right to accept or reject any or all applications received, as well as issue amendments revising the terms of this RFA before or after receipt of applications. In submitting an application, Applicants understand that USAID is not a party to this solicitation and the Applicant agrees that any communications regarding this solicitation will be conducted with Hinga Weze, and not USAID. Applicants will be informed in writing of the decision made regarding their application.

ANNEX A – GRANT APPLICATION FORM

Section I(a): Organizational Information

  1. Organization’s name:
  2. Address:
  3. Telephone:             Fax:                                          E-mail:
  4. Key contact person and title:
  5. Organization Type: (choose all that are applicable)

(  ) Digital technology firms

(  ) Cooperatives

(  ) Women’s groups OR majority of members (at least 70%) are women

(  ) Smallholder farmer agro-input dealers

(  ) Youth associations/networks/enterprises OR majority of members (at least 70%) are youth (ages 15-29)

(  ) Aggregators and agro-processing enterprises

(  ) Local NGOs

(  ) Financial institutions

            (  ) Other: please describe: _________________________________________

Section I(b): Documentation – Checklist

  1. Incorporation Documents (Registration Certificates from RCA, RDB or RGB)
  2. TIN and VAT ID depending on the type of organization and tax regime
  3. Application’s property right registration or proof of concept and system ownership

Section I(c): Organization Experience

  1. Organization Background:
  2. Organizational Chart (description or graphic representation):
  3. Previous U.S. Government or other, Funding or assistance (include total funding amount, if applicable):

Section II: Grant Application – Technical

  1. Grant Activity Title:
  2. Challenges (Problem analysis):
  3. Grant Summary – Goals and Objectives:
  4. Grant Activity (description):
  5. Implementation Plan (timeline):
  6. Monitoring and Evaluation: (indicators) – Please only fill out the Expected Outcomes and Assumptions. These are the expected outcomes/assumptions during the life of the grant.

Indicator Number

Description

Expected Outcomes

Assumptions

No 2

Value of annual sales of farms and firms receiving USG assistance.

 

 

No. 3

 Number of individuals participating in USG food security programs

 

 

No. 6

Number of individuals in the agriculture system who have applied improved management practices or technologies with USG assistance

 

 

No. 10

Number of agro-dealers with improved capacity to sell appropriate inputs to SHFs for climate smart agriculture as a result of USG assistance

 

 

No. 11

Number of farmers reached by new or improved market information systems

 

 

No. 12

Value of agriculture-related financing accessed as a result of USG assistance

 

 

No. 23

Percentage of participants in USG-assisted programs designed to increase access to productive economic resources who are youth (15-29)

 

 

  1. Identify target beneficiaries –

18a. Beneficiary – List

Affiliated Organization

Affiliated Organization Location

Individual Name

Individual ID Number

Individual Gender

Youth? (Y/N) (Ages 15-29)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

18b. Description:

  1. Business Plan (i.e. Sustainability Plan):
  2. Gender and Youth sensitivity of the grant activities (description):

Section III: Grant Application – Budget

  1. Total Budget (table) Approximate cost of this activity (cash, in-kind, and third-party sources):

            Applicant Contribution                                    =          RWF_________________

            Third-party resources (e.g. third party

loan, investment partners)                 =          RWF_________________ (identify source)

            CNFA contribution                               =          RWF_________________

            Total Estimated Cost                          =          RWF_________________

Third-Party resources source (describe):

  1. Detail Budget:

No.

Item Description

Unit Description

Unit Frequency

CNFA Grant Budget

Grantee Contribution (existing: in-kind)

Grant Contribution (new: in-kind, cash)

Total Grant

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. Budget Notes:

No.

Budget Item Description

Budget Notes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Submitted by: _________________________      Date   ______________________

 Attachment 1 – Grant Application Instructions

Attachment 2 – Grant Application Checklist

Attachment 3 – Applicant Cover Letter

End of Grant Application

ATTACHMENT 1. GRANT APPLICATION INSTRUCTIONS

The Grant Application serves as a first-screening test for grant activities. The form is designed to gather essential basic information about the Applicant and what it is proposing to do. Applications shall be submitted in English, Kinyarwanda or French with a maximum of 10 pages (annexes are not counted in this limitation).

Instructions by Section:

Section I(a): Organizational Information

 

Item 1:             Legal entity that is applying (Applicant)

Item 2:             Address – description of the organization location, if a legal address does not exist. List the mailing address (such as a P.O. Box) if applicable or different from street address

Item 3:             Organization’s telephone, fax, email

Item 4:             Key contact person & title—The key contact person (agent) is responsible for communications between Hinga Weze and the Applicant. This applies to all aspects of the grant, from initial summary through completion. The agent must have full authority and responsibility to act on behalf of the Applicant. The agent should be someone who will be directly involved with the grant activity and has a proven, established relationship with the Applicant.

Item 5:             Organization type – choose all types that apply. If the organization is not yet registered, then choose the eventual type of organization, and write anticipated registration date.

Section I(b): Documentation – Checklist

Items 6-8:        Applicant Documentation – provide a photo copy of the legal registration of the business, including TIN, and other applicable permits and certifications.

Section I(c): Organization Experience

Item 9:             Briefly describe organization and its activities— Introduce the Applicant and its background: How it was formed, its mission or purpose, major accomplishments in the area of the targeted activity, current activities, and clients. Hinga Weze encourages applicants to describe how the organization’s activities align with Hinga Weze project activities.

Item 10:           Organizational Chart – Please provide a copy of a graphic representation of the applicant’s organizational chart OR describe the employee structure within the organization. It is suggested (but not required) that the applicant provide information of the top 2-3 officials within the organization.

Item 11:           Describe if the organization has received any type of United States government or other funding (i.e. Government of Rwanda, international foundations or governments, etc.)

Section II: Grant Application – Technical

Item 12:           Grant activity title—The title given to the activity should relate to the grant objective.

Item 13:           Challenges – Problem analysis and statement—Identify the problem that the grant activities       proposes to address.

Item 14:           Grant Goals and Objectives – Provide information on the goals of the grant (solutions to the above stated problem)

Item 15:           Grant Activity – Describe activities that will be conducted, including responsible parties (i.e. applicant, Hinga Weze, third party, etc.) during the life of the grant. Describe HOW results will be achieved, with linkage to overall grant objective. Must be linked to Hinga Weze’s objectives. Include anticipated duration of each ‘sub activity’ from start to finish as well as the target location(s) of implementation.

Item 16:           Implementation Plan (Timeline) – List out the main tasks over the life of the grant. Also include total anticipated duration of the grant – check page 1 of solicitation for further guidance on timeframe. Please check the listed grant activity start date on the first page of this solicitation – planned grant activities cannot be any earlier than this date.

Item 17:           Monitoring and Evaluation – list the expected outcomes Include an estimate expected target assumptions based on the life of the grant.

Item 18:           Grant Indirect Beneficiaries – Groups, individuals etc. that the Applicant will work with during the life of the grant. For example – smallholder farmers, aggregators, input suppliers, etc. (depending on the activities of the Applicant). Provide a description how each group will benefit from the grant and their participation in the grant activities.

Item 19:           Business Plan (i.e. Sustainability Plan) – Describe how the organization is planning for the long-term viability and how the grant will support such endeavors. Applicants may include a general business plan, financial projections, etc.

Item 20:           Gender and Youth Sensitivity of the Grants Activities (if applicable) – How will the grant activity be gender and youth inclusive.

Section III: Grant Application – Budget

Item 21:           Total Budget (Table) – Approximate cost of this activity (cash, in-kind, and third-party sources)—Applicant must submit a rough estimate of the cost of the proposed activity and sources of funds, specifying how much will come from Hinga Weze, the Applicant’s contribution, and any third-party contributions.

Item 22:           Detailed Budget (Excel) – A detailed budget should be filled out in an excel document.

Item 23:           Budget notes – Description of how each cost was estimated. This can be based on sample pro formas, market research, previous experience, etc. Sample:

ATTACHMENT 2. GRANT APPLICATION CHECKLIST

Grantees must ensure they submit the following documentation in order to be considered eligible for grant award:

  1. Cover Letter (Attachment 3) on Company Letterhead, signed by an authorized representative of the Applicant
  2. Grant Application (Annex A) with all questions answered.
  3. Copy of Applicant’s registration or business license
  4. Three contacts for references from organizations or individuals for which the applicant has successfully worked with/for before.

ATTACHMENT 3. APPLICANT COVER LETTER

The following cover letter must be placed on letterhead and completed/signed/stamped by a representative authorized to sign on behalf of the applicant:

To:                   Ms. Amanda Muncil

Kimihurura, former RPF secretariat on KG 28 Avenue No. 7, Kigali, Rwanda

Reference:      RFA no. No. 2019/02/022

To Whom It May Concern:

We, the undersigned, hereby provide the attached application to perform all work required to complete the activities and requirements as described in the above-referenced RFA. Please find our application attached.

We hereby acknowledge and agree to all terms, conditions, special provisions, and instructions included in the above-referenced RFA. We further certify that the below-named firm—as well as the firm’s principal officers and all commodities and services offered in response to this RFA—are eligible to participate in this procurement under the terms of this solicitation and under USAID regulations.

Furthermore, we hereby certify that, to the best of our knowledge and belief:

  • We have no close, familial, or financial relationships with any CNFA or Hinga Weze project staff members;
  • We have no close, familial, or financial relationships with any other applicants submitting proposals in response to the above-referenced RFA; and
  • The prices in our offer have been arrived at independently, without any consultation, communication, or agreement with any other applicant or competitor for the purpose of restricting competition.
  • All information in our application and all supporting documentation is authentic and accurate.
  • We understand and agree to CNFA’s prohibitions against fraud, bribery, and kickbacks.
  • We understand and agree to CNFA’s prohibitions against funding or associating with individuals or organizations engaged in terrorism or trafficking in persons activities.

We hereby certify that the enclosed representations, certifications, and other statements are accurate, current, and complete:

Authorized Signatory:

Name and Title of Signatory:

Date:

Company Registration or Taxpayer ID Number:

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