Request for Quotation (Vehicle Hire Services)

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Request for   Quotation (Vehicle Hire Services)

Terms of Reference

The Network of Lawyers of hope (LOH) would like to avail vehicle hire service with one or more business firm for a duration of 6 months which is renewable based on satisfactory performance. The vehicle hire service is required for local duty within Bugesera, Huye, Rusinzi, Musanze, Rubavu Districts, LOH will enter into short Term Agreement and the vehicle hire will be requested as and when required. 

 I.    Requirement of the Contractor:

  1. Minimum experience of two years in the provision of vehicle hire service;
  2. Respond to vehicle request with one 6 hours advance notice;
  3. Fuel should be provided by the Contractor;
  4. Maintenance to be carried out by the Contractor;
  5. Food and accommodation for the driver during field travel should be borne by the Contractor;
  6. The vehicle should be compliant with   applicable   insurance,  safety   or   other   motor  vehicle requirements;
  7. Registered for operation during the period of Contract with registration documentation in the vehicle and registration/number plates affixed to the vehicle as required by law.

II.   Terms and Conditions

  1. The vehicle should be road-worthy, in good running condition,
  2. TIN number and VAT Registration
  3. The vehicle provided for field travel should be 4×4 and robustly built;
  4. The vehicle should be equipped with necessary safety items, seat-belt restraints in the front and rear of the vehicle, spare tire, mechanical jack, and basic hand tools;
  5. The vehicle should have comprehensive insurance;
  6. The vehicle should have good tyres;
  7. The vehicle should have a well-maintained Log Book;
  8. The vehicle should be clean, inside and out, and free from any unpleasant odor.

     Requirements for the Driver:

  1. The driver should  have  minimum  3 years’  work  experience as a Driver; a safe and clean driving record; knowledge  of driving rules and regulations  and skills in minor vehicle repair;
  2. The driver should not consume alcohol while on duty;
  3. The driver should be licensed for operating a motor vehicle which is on duty, including for passenger service if required;
  4. Familiar with local routes and destinations;
  5. Observes the rules of the road at all times;

The quotation may be submitted on or before March 6th, 20,19 in a sealed envelope title “Hiring services” to the address below:

Procurement committee

Lawyers of hope



For any additional information you can visit Lawyers of hope office at Solace Ministry KG 7 Ave, Kacyiru just after the Umubano Hotel- Kigali or call on +250 785247005


Done at Kigali on February19, 2019

Me Gahizi Safari

President of the board of Lawyers of hope


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