Consultancy Services for the Mid-Term Evaluation of the ICT4E Policy

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REPUBLIC OF RWANDA                                                                                                                                                              

MINISTRY OF EDUCATION
P. O. Box 622 KIGALI

 

Expression of Interest

CONSULTANCY SERVICES FOR THE Mid-Term Evaluation of the ICT4E Policy

Evaluation of the Implementation of the ICT in Education Policy

TERMS OF REFERENCE 

Contents

Contents. 0

1     Background. 1

2     Purpose of the Evaluation. 3

3     Overall Objectives of the Evaluation. 3

4     Key Evaluation Questions. 4

5     Scope of the Evaluation. 5

6     Methodology of the Evaluation. 5

7     Key Deliverables of the Evaluation. 6

8     Use of the Evaluation. 8

9     Time Frame and Labor Input of the Evaluation. 8

10       Qualifications and Experience of the Evaluation Team.. 9

11       Confidentiality. 9

12       Submission of Bids. 10

 1           Background

In April 2016, an ICT in Education Policy was approved by the cabinet and immediately started the implementation of the next fiscal year beginning July 2016. The implementation of this policy spans 3 years from the date it was approved. It is stipulated in the policy that “in 2018/2019, the implementation framework will undergo review to determine the continuation of the program or if there will be a need to changing the strategy in place.“ The Ministry of Education wishes to assess the progress of implementation, extent to which the targets were reached, efficiency and effectiveness of the different interventions as well as a performance of the policy against the set objectives in order to keep the same framework or change the strategy if need be.

As the key strategic document of the Government of Rwanda for enhancing the utilization of  Information and Communication Technologies (ICT) in Education, the ICT in Education Policy (ICT4E) and its implementation plan set the frame for all operational activities. The ICT4E defined the following key deliverables and targets:

Num.

Deliverable

2018 target

1

Digital content available to all students in primary and secondary schools to promote learning of languages, STEM and make learning more engaging and interactive

All learning resources are available in electronic format and all formative assessments are available electronically by 2018.

2

Establish an education sector communication platform as well as real-time management and information system

Real-time data collection tools for evaluation of ICT usage in the classroom

3

Smart classrooms are established in schools with a total of 100 laptops

1300 primary schools enabled with smart classroom

– 500 secondary schools equipped with smart classrooms

4

All teachers are using ICTs regularly inside and outside the school

1:8 computer teacher ratio to be achieved

5

One Digital Identity Per Child to replace OLPC

 

6

One Digital Identity per school staff, per teacher and per Student and per UR faculty

2000 schools enabled with the one digital ID program

All UR faculty and students are enrolled in the one digital ID program

7

Schools connected to the internet and students regularly using internet resources

1300 primary schools are online

600 high 
schools connected to the internet 


8

Private Schools have implemented the smart classroom model

 

9

Establish maintenance and support structure for the school IT infrastructure and devices

95% of computers working at any one time

10

Teachers are adequately trained and supported to use ICTs in teaching and learning

100% of all teacher with access to devices have taken at least 120 hours of training

11

All teachers take at least 40 hours per year of online ICT courses

100% of teachers receive at least 40hours of online ICT courses per year

12

Schools principles and local education administration officers are trained in basic ICTs and the use of ICT for better management

No quantitative target set

13

Pre-service teacher training includes the ICT for better teaching and digital courses development

100% Pre-service teachers have at least 100 hours of training in ICT integration in education

100% Pre-service teachers have at least 100 hours of training in ICT integration in education

 

14

Every student in Higher Learning Institution including IPRCs owns a computer device

100% of students have computers

16

HLI are equipped with portals enabling students with online services and education material

100% of HLI have their portal providing services and education material to students

17

World-class Education network infrastructure Established

All HLI and all research centers are interconnected and connected regionally and worldwide to HLI and research centers

18

Enable the use of ODEL through E-learning platforms

ODEL IT Network and Platform is available

The main focus areas of the ICT in Education policy include:

Num.

Area

1

ICT in Formal Education

2

ICT in Non-Formal Education

3

Access and Equity

4

Infrastructure

5

Curriculum design, delivery, and assessment

6

Training and Capacity Building

7

Management, Support, and Sustainability

8

Open Distance and e-Learning

9

Multi-Stakeholder Partnerships

10

Research and Development

11

Monitoring and Evaluation

 

ICT in Education policy contains the following objectives:

Num.

Objective

1

Develop a competent & relevant ICT professional base to meet industry needs

2

Increase ICT penetration and usage at all educational levels 


3

Develop Education leadership and teachers’ capacity and 
capability in and through ICT 


4

Enhance teaching, learning & research through ICT integration in HLIs

Comprehensive institutional changes, as well as the selection, planning, and implementation of various projects,  characterize the ongoing implementation of the ICT4E Policy. In order to establish whether the chosen operational measures are appropriate to achieve the defined objectives, a Final evaluation of the ICT4E implementation needs to be made. Therefore, REB in Partnership with GIZ is seeking the services of an independent external consultant to evaluate the progress and performance of the ICT4E based on the following Terms of Reference.

2           Purpose of the Evaluation

The evaluation mainly serves four purposes. First, it will establish progress made towards achieving the ICT4E Policy’s implementation objectives, deliverables, and targets. Secondly, the evaluation will assess the participation, efficiency, effectiveness, and sustainability of responsible institutions in the implementation of the ICT4E Policy implementation. And thirdly, the evaluation will document lessons learned, including best practices and challenges and provide recommendations for key decision makers to enable them to improve the implementation framework. Fourthly, provide the performance key indicators

3           Overall Objectives of the Evaluation

The specific objectives of the evaluation of the ICT4E Policy implementation include the following:

Num.

Objective

1

Generate reliable information on the current status of ICT4E implementation progress.

2

Measure performance of the ICT4E’s achievement of set objectives with respect to the education sector’s broader strategic ambitions, use of resources and sustainability of results.

3

Assess the setup, effectiveness, efficiency, and sustainability of responsible institutions in the implementation of the ICT4E policy.

4

Evaluate the design of the policy and assess the appropriateness of the policy’s rationale, strategic results, and interventions

5

Document lessons learned during implementation of the ICT4E and design recommendations for key decision makers on how to increase effectiveness, efficiency, and sustainability at the institution and project level.

6

Propose the improvement of the ICTE policy and implementation for the identified gaps

    7

Evaluate how ICT4E policy implementation has been a continuation of OLPC project

    8

Document the key performance indicators at all education levels in formal and informal education

4           Key Evaluation Questions

The evaluation shall address the following key questions:

Num.

Question

 

PROGRESS

1

To what extent has progress been made towards the ICT4E’s deliverables and objectives?

2

What are the main drivers for ICT4E implementation?

3

What are the main challenges for ICT4E implementation?

4

How can progress be advanced in respect to ICT4E’s implementation?

 

EFFECTIVENESS

5

How effective are the organizational structures of responsible key institutions with respect to the implementation of the ICT4E?

6

How effective are the concepts and performances of ICT4E-related projects with respect to the implementation of the ICT4E Policy?

7

How effective are the workflows and cooperation processes at the institution and project level?

8

How can effectiveness be increased at institution and project level?

 

EFFICIENCY

9

How efficient are the organizational structures of responsible key institutions in respect to the implementation of the ICT4E?

10

How efficient are the concepts and performances of ICT4E-related projects in respect to the implementation of the ICT4E Policy?

11

How efficient are the workflows and cooperation processes at the institution and project level?

12

How can efficiency be increased at institution and project level?

 

SUSTAINABILITY

13

How sustainable are the achievements of the ICT4E’s, with respect to the policy deliverables and objectives?

14

How sustainable are the organizational adjustments of responsible key institutions with respect to the implementation of the ICT4E?

15

How sustainable are the concepts and performances of ICT4E-related projects in respect to the implementation of the ICT4E?

16

How can sustainability be increased at institution and project level?

17

How ICT4E policy  (approved in 2016 ) has contributed to the continuation of pioneer ICT4E project OLPC (since 2008)

5           Scope of the Evaluation

The evaluation will focus on all inputs made and outcomes reached concerning the ICT4E policy implementation between July 2016 and June 2019. The respective assessment areas will be consolidated prior to the start of the evaluation.

6           The methodology of the Evaluation

The following methods will be applied:

Num.

Method

1

INCEPTION REPORT

 

Preparation of an Inception Report (to be done by the evaluation team) containing the operational framework of the evaluation, including detailed evaluation questions, a precise description of the methodology and a thoroughly elaborated work plan

 

Synchronizing the Inception Report with stakeholder’s expectations

2

DESKTOP ANALYSIS (documents will be provided by MINEDUC)

 

Analyzing the ICT4E Policy and about ICT4E implementation strategies

 

Analyzing organization structures and mandates of key institutions with respect to the ICT4E implementation (e.g. Ministry of Education (MINEDUC, Rwanda Education Board, WDA, RP, and UR)

 

Analyzing concepts and budgets of ICT4E-related projects

 

Analyzing workflows and cooperation processes at the institution and project level

 

Analyzing monitoring, update and progress reports from the institutions and projects elaborated in the ICTE4E

3

INTERVIEWS (list of interview partners will be provided by MINEDUC)

 

Interviewing representatives of key institutions mentioned above

 

Interviewing representatives of ongoing and terminated projects

4

GROUP MEETINGS

 

Holding group meetings for consultations and validation of findings

5

TRIANGULATION

 

Applying triangulation to validate the findings and results of the evaluation

7           Key Deliverables of the Evaluation

The key deliverables of the evaluation (to be prepared in English) include:

Num.

Deliverables

1

INCEPTION REPORT

 

The Inception Report contains the operational framework of the evaluation, including detailed evaluation questions, a precise description of the methodology and a thoroughly elaborated work plan. Once approved, it will become the key management document for the evaluation, guiding evaluation delivery in accordance with stakeholder’s expectations. The Inception Report is due one week after the contract has been signed and has to be submitted electronically only as one MS Word file.

2

DRAFT EVALUATION REPORT

 

A Draft Evaluation Report has to be provided for review through selected stakeholders. It is due five weeks after the contract has been signed and has to be submitted electronically only as one MS Word file.

3

FINAL EVALUATION REPORT

 

The Final Evaluation Report shall document the evaluation activities and results, and serve as a reference for all follow-on activities. It must, therefore, have a clear structure. The Report will contain the findings, conclusions, and recommendations of the Final evaluation as well as a recording of the lessons learned.

 

The proposed structure of the Report is as follows:

·         Introduction

·         Management Summary

·         Main Findings

·         Conclusions

·         Recommendations

 

The Report should not exceed 50 pages, excluding the annexes and the management summary. Annexes to the Report should be kept to a minimum. Only those annexes that serve to demonstrate or clarify an issue related to main findings should be included. Existing documents should be referenced, but not necessarily annexed. In general, the Report must be in accordance with scientific standards while being technically easy to comprehend, also for non-specialists.

 

The Report is due one week after receipt of stakeholder’s comments to the Draft Report. It has to be submitted electronically only as one PDF file.

4

PRESENTATION

 

A MS PowerPoint Presentation summarizing the evaluation has to be submitted electronically together with the FINAL EVALUATION REPORT.

8           Use of the Evaluation

Heads and staff of the above-mentioned institutions and projects will be the users of the Final evaluation. The findings and recommendations will be discussed on both strategic and operational levels. All stakeholders are determined to change the course of ICT4E Policy implementation, if appropriate.

9           Time Frame and Labor Input of the Evaluation

The evaluation should start in late June and ends in August 2019 and is planned to last no more than two months. A detailed timeline will be agreed at the beginning of the assignment.

10       Qualifications and Experience of the Evaluation Team

The evaluation team shall consist of two independent external consultants complementing each other perfectly. The required profiles are as follows:

Public Policy Consultant

ICT Consultant

Minimum of Master’s degree in Evaluation, Public Policy and Management, Education or other relevant fields.

Minimum of Master’s degree in Computer Sciences, Applied Informatics, Computer Engineering or similar field

Proven substantial experience in design, monitoring and evaluating polices and strategies at national level, preferably in the field of ICT and/or education.

Proven substantial experience in monitoring and evaluating ICT strategies, preferably in the public sector

Recent and relevant experience in working in developing countries, preferably with working experience in Rwanda’s Education and ICT sectors

State-of-the-art knowledge in ICT for Education (Education solutions, ODEL, E-Learning, Learning Management Systems, data security etc…

Proven substantial experience in planning, implementing, monitoring and evaluating projects, preferably in the field of ICT

Proven substantial experience in planning, implementing, monitoring  and evaluating ICT projects, preferably in the public sector

Organized, structured and solution-oriented work approach

Highly communicative, responsive and reliable

Fluency in English (understanding, reading and writing)

11       Confidentiality

The evaluation team will treat all information and documents received from the client or other institutions in a confidential manner.

12       Submission of Bids

Interested Consulting Firm/Consultants are requested to submit their offers documents in separated envelopes (1 for technical offer and 1 for the financial offer) until latest Friday, 07 June 2019 at 4:00 pm, at the front desk of GIZ office / Kiyovu,41, KN ST 17, P.O. Box 59 Kigali.

Your application includes:

Technical proposal
Financial proposal in Rwf only and VAT excluded
Information about legal status (copy of RDB certificate, VAT certificate, etc.)

 

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