Terms of Reference for Courier Services

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Terms of Reference for Courier Services

Heifer International Rwanda (HIR) is a Nonprofit and Non-governmental International Organization with the mission to alleviate hunger and poverty, while caring for the environment through sustainable agricultural practices. It has been operating in Rwanda since 2000 and its activities have led to improved household nutrition and income.

HIR wishes to invite the interested courrier services providers to submit tender dossiers for the Courier delivery service and the successful bidders shall be contracted for a period of one year subject to an extension depending on HIR’s satisfaction about quality of the services rendered. 

The minimum services that the successful contractors are expected to render to HIR are in the table below, and the bidders are required to indicate their prices: 

Local tariff rates

Within City of Kigali

 

Weights in Kg

0.5-1

1.5-2

2.5-3

3.5-4

4.5-5

>5

Prices in Rwf

—–

——-

——-

——

——

 

Up Country- Provincial offices

 

Weights in Kg

0.5-1

1.5-2

2.5-3

3.5-4

4.5-5

>5

Prices in Rwf

—–

——-

——-

——

——

 

Up Country- District offices

 

Weights in Kg

0.5-1

1.5-5

2.5-3

3.5-4

4.5-5

>5

Prices in Rwf

—–

——-

 

 

 

 

 

Up Country- Sector offices

 

Weights in Kg

0.5-1

1.5-5

2.5-3

3.5-4

4.5-5

>5

Prices in Rwf

—–

——-

 

 

 

 

Up Country- Cells  offices

 

 

Weights in Kg

0.5-5

1.5-5

2.5-3

3.5-4

4.5-5

 

Prices in Rwf

—–

 

 

 

 

 

Administrative requirements:

  1. RDB Certificate
  2. copy of the Social Security certificate
  3. copy of the tax clearance certificate
  4. Three (3) referees

Submission of Bids

The bidder shall submit proposals in a pdf format via email at procurement-rw@heifer.org Any questions pertaining to this bid should be addressed to HIR through this email address. Deadline for submissions is on or before June 7, 2019 at 5 p.m. Late bids will be rejected. 

Selection method

The selection method to be used is Least Cost Selection (LCS).

Notification 

The outcome of the selection shall be notified to the bidders through the email and thereafter the successful bidders shall be invited online for contract negotiation and signing. 

Validity of bids

The validity of bids shall be 3 months starting with deadline for submission of bids. HIR may cancel the tender at any time before the signing of the contract, including the reduction on prices of services and items that HIR will judge to be out of the normal range.

Done at Kigali, on May 23, 2019

_________________________

Dr. Elisee Uwilingiye Kamanzi

Country Director

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