ToR: To Print The Simplified Citizen Guide On National Agriculture Policy (Nap)

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Title of Project: “Enhancing the capacity and participation of small scale farmers and civil society organizations in decision making and governance processes related to sustainable agriculture and food security in Rwanda.”

Implemented by CCOAIB, IPFG and Caritas Gikongoro

  1. Context of the project

Despite the existence of legislation and policies underpinning the rights of citizens to participate in local governance and decision making in the design, development, implementation and monitoring of agricultural policies and strategies, their levels of engagement to date is still minimal. The Citizen Score Card Report published by the Rwanda Governance Board (RGB) in 2016 shown that citizens’ satisfaction with the delivery of agriculture services stood at 48.4%, increased at 52.5% in 2017 and reported decreased in 2018 with a score of 49.41%.

Due to this, designed policies and strategies do not always adequately respond to the priority needs of small farmers, which adversely impact on their effectiveness in contributing to food security and sustainable agriculture. Low levels of knowledge on agriculture related policies and strategies is mentioned to limit their engagement and ownership with these structures.

In that regards, CCOAIB, IPFG and Caritas Gikongoro; with the financial support of the European Union and Trócaire have engaged the project aiming at “Promoting the effective participation of small-scale farmers (particularly women) and civil society organizations in the development, implementation and monitoring of agricultural policies and strategies”.

  1. Scope and objective of the work

Under the above mentioned project, CCOAIB is producing the simplified citizen guides in English and Kinyarwanda with illustrations from National Agriculture Policy (NAP) to make it available in a more accessible language and form to most Rwandans especially small scale farmers.

In this regards, CCOAIB would like to hire an experienced printing house to multiply those simplified citizen guides on NAP into copies. Printed copies will be disseminated among stakeholders, local leaders and farmers to facilitate the understanding of the main agriculture policies.

  1. Printing house profiles

The printing house should:

Have experience in printing books of various formats.
Be using EBM (Electronic Billing Machine) approved by Rwanda Revenue Authorities in invoicing.
Provide evidence of documents/ books they have successfully completed.
Show the proofs that they pay taxes (at least 2 last payments).

  1. Key deliverables

The printing house shall provide five thousands (5,000) printed booklets of Kinyarwanda citizen guide and five thousands (500) printed copies of English citizen guide, with below specifications:

Each booklet of both Kinyarwanda and English citizen guides has 35 pages,
Both booklets will be printed in A5 format,
Both booklets should be printed on glossy laminated cover of 250 Grams and papers of 150 Grams,
Each of both booklets includes 6 coloured illustrations and titles on all pages are coloured,
Both booklets will be stapled in binding.

  1. Application

Interested applicants who fulfil the requirements set here-in should present an expression of interest letter, a Technical and financial offers addressed to the Executive Secretary of CCOAIB. The 3 copies (1 original and two copies) of technical offer and other 3 of the financial offer should be in separate sealed envelopes, both put in one big envelope.

Applications shall be submitted at CCOAIB office located at Remera, Kigali city, International Airport Road KN 5RD, Building N0 18, not later than 6th June 2019 at 2:00 pm.

The envelopes shall be publicly opened immediately and applicants must be represented in the event. Online applications are not allowed.

  1. Selection procedure

To select the best printing house, the Quality Based Selection (QBS) method will be used.

  1. Information channel

For more information before the submission deadline, please visit CCOAIB office on above mentioned address or contact the Project Coordinator on +250788782756/

Kigali, on 22st May 2019


Executive Secretary of CCOAIB

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