Request for Proposals (RFPs) Nguriza Nshore-C2-04: Provide Consulting Support to a Rwandan Dairy Business

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To:                 Offerors

Date:               May 24, 2019           

From:              Technical and Procurement Teams

USAID Nguriza Nshore Activity (Implemented by DAI Global LLC)

Subject:           Request for Proposals (RFPs) NgurizaNshore-C2-04: Provide Consulting Support to a Rwandan Dairy Business

Due:                  1:00 PM Central Africa Time (CAT) on June 3, 2019

Dear Offerors:

Enclosed, it is our pleasure to release a Request for Proposal (RFP) to support the implementation of DAI’s Nguriza Nshore Activity funded by the United States Agency for International Development (USAID). DAI invites firms or individual consultants to submit a proposal to support its partner SME based in Rwanda—a dairy business engaged in the production and sales of high-quality yogurt and other by-products (referred to hereafter as “Dairy XYZ”).

I. RFP Process and deadlines. This solicitation will result in the award of single Fixed Price Contract (FPC) or Individual Consulting Agreement (ICA).

  1. Submission of Questions. Questions must be submitted no later than 1:00 pm CAT on May 29, 2019, via email to NgurizaNshore_Procurement@dai.com.
  2. Submission of Proposals. Proposals must be submitted no later than 1:00 pm CAT on June 3, 2019, via email to NgurizaNshore_Procurement@dai.comcopying

Nadine_Manzi@dai.com and Michael_Baingana@dai.com. The subject line of

the email must include your organization or consultant name, followed by “Submission under RFP NgurizaNshore-C2-04: Dairy XYZ.” In your email submission, certify a validity period of 60 days for the price provided and include your organization’s

DUNS number if registered as a business. Limit file submissions to 10 megabytes or less.

IIProposal Composition: Proposals must include the following submission documents. The Technical Proposal and Cost Proposal must be prepared as separate files for independent evaluation as follows below.

  1. Technical proposals must be submitted as a PowerPoint or PDF presentation in Times New Roman font.
  2. Cost proposals must be submitted in Excel format in Arial font.

Part 1: Technical Proposal

Technical proposals must be no more than ten (10) slides. The technical proposal must include the following three (3) sections: 

  1. Technical Approach. Offerors must detail their approach to fulfill the accompanying Scope of Work. The approach must clearly articulate how the proposed activities will result in the successful completion of all deliverables and milestones.
  1. Organizational or Consultant Capacity. Offerors must provide details about their experience, expertise, and capacity to successfully undertake the proposed approach and complete the Scope of Work as described, including past performance information in similar contexts.
  1. Management Plan/Staffing Structure. Offerors must include details of personnel who will be assigned to the activities described in the technical approach, as well as a clear management plan in narrative form for the development, review, and submission of all associated deliverables, including a milestone schedule. Offerors are permitted to engage in partnering arrangements if it will aid in providing best value to USAID, regardless of whether organizations are based within or outside Rwanda. If a partnering arrangement is being proposed, please describe the nature of the arrangement, the specific technical value being contributed by each member of the team, and the appropriate management controls to ensure successful delivery.

In addition to the requirements above, include the following information within the presentation. 

One (1) to two (2) examples of past performance relevant to this activity (limited to one (1) slide/page per example; these slides do not count toward the ten (10) page maximum for the technical proposal;
CV(s) of any individuals proposed in the staffing plan to conduct this activity(limited to two (2) slides/pages per individual; these slides do not count toward the ten (10) maximum for the technical proposal.

Note: the cover slide will not be counted in the ten (10) slide/page total, should offerors choose to include one. No additional annexes or documentation are requested at the release of this RFP for the Offeror’s technical proposal. 

Part 2: Cost Proposal 

The contract type will be either a Fixed Price Contract or an Individual Consulting Agreement depending on the whether a business or individual is selected. 

The cost proposal must propose a fixed price including cost details for associated deliverables. Offerors must also include a cost breakdown of the hourly rates for proposed personnel, any direct costs, indirect costs, and fees if applicable with a build-up to the total proposed price. Cost breakdowns included will be utilized to determine price reasonableness. Offerors must use the attached cost/budget template; limit file submissions to 10 megabytes or less. 

Proposal Evaluation. DAI will use a best value determination for the award of this

RFP. A best value determination means that, in DAI’s estimation, the selected offer will provide the greatest overall benefit to USAID in response to the requirements stated in this RFP. DAI may also exclude an offer from consideration if it determines that an Offeror is “not responsible,” i.e., the Offeror does not have the management, technical and financial capabilities necessary to perform the work required or should the Offeror not follow the requirements of this RFP. Proposals will be evaluated against a stated number of factors, including the overall proposed approach, past performance, specific qualifications in the identified sector and other evidence substantiating the Offeror’s ability to deliver, including budget and timeframe considerations. Specific preference will be given to an Offeror with at least one year of experience working with SMEs in various capacities, including creating business plans, producing financial models, providing strategic advisory support and raising capital. Moreover, Offerors that have a demonstrable and verifiable track record in all the following areas will be given primary consideration:

Closing private capital transactions for SMEs from angel investors, venture capitalists, private equity funds, high-net-worth individuals, family foundations, impact investors, commercial lenders, etc. – in African generally and East and Central Africa specifically;
Experience working in Rwanda with local SMEs and having securing financing for Rwandan SMEs and companies;
On-farm dairy management with direct hands-on animal husbandry experience with high-value dairy breeds, zero grazing and feed optimization.
Proficiency in analyzing dairy processor business models in East Africa, including practical familiarity of sourcing, producing and marketing (and any similar business sectors).

1. Technical Proposal. The Technical Proposal will be scored and evaluated separately

from the cost proposal. Technical panel reviewers will evaluate offers on the following factors.

  1. Technical Approach (30 points). Points for this section will be awarded based on the information presented in the technical approach. Points will be awarded to approaches that best address the Scope of Work (SOW). Responses will be scored based on the Offeror’s response to the SOW which must demonstrate a clear, concise and succinct understanding of the requirements of this specific activity, incorporating the Offeror’s competencies and past performance. Furthermore, the technical approach must clearly demonstrate the Offeror’s understanding of the business sector (dairy), ability to prepare required timebound deliverables, develop a strategy and financial model to engage and secure private capital.
  2. Institutional/Consultant Capacity and Past Performance (70 points). Points for this section will be based on information presented in the technical approach. Preference will be given to firms and/or consultants that have successfully completed assignments in similar contexts and within the dairy sector, including but not limited to: similar services and/or relevant experience in designing and/or conducting similar transaction advisory services and successfully closing investment transactions for SMEs in Rwanda and the East African region. Emphasis will be placed on firms and/or consultants that have existing SME, investor and lender networks, experience preparing and advising SMEs on mobilizing capital and success at closing investment transactions. 

2. Cost Proposal. The cost proposal will be evaluated separately from the technical approach, with strict consideration for realism, price reasonableness, and allowability consistent with US government cost principles. Evaluation for this section will be dependent upon all information presented by the Offeror in their deliverable table, budget with cost breakdowns, and any relevant supporting cost information, as well as alignment with the proposed technical approach.

III. Offeror’s Agreement with Terms and Conditions. The completion of all RFP

requirements in accordance with the instructions in this RFP and submission to DAI of the technical and cost proposals will constitute an offer and indicate the Offeror’s agreement to the terms and conditions in this RFP. DAI is not required to accept and/or evaluate proposals that do not conform to the instructions of the RFP. In addition, DAI may reject all proposals and not make an award for this RFP. DAI reserves the right to make an award without discussion and/or negotiation; however, DAI also reserves the right to conduct discussions and/or negotiations, which among other things may require an Offeror to revise its proposal (technical and/or cost). By submitting an offer, Offerors agree to comply with the general terms and conditions for an award, including Representations and Certifications compliance. Offerors must provide full, accurate, and complete information in response to this solicitation. By submitting an offer, Offerors certify that they have not/will not attempt to bribe or make any payment to DAI employees in return for preference.

In addition, Offerors are strictly forbidden to contact Dairy XYZ should its identify be known to prepare their response to this RFP. Offerors in violation of this requirement will be disqualified.

Issuance of this RFP in no way obligates DAI to render an award, nor does it commit DAI to pay any costs incurred by the Offeror in preparing and submitting a proposal. DAI reserves the right to award a FPC or ICA to one organization or consultant or to issue multiple awards based on the results of our evaluation.   

Thank you,

DAI Nguriza Nshore Technical and Procurement Teams

NgurizaNshore_Procurement@dai.com

Annex A: Scope of Work

Dairy XYZ is a dairy processor in Rwanda currently processing 2,000 litres of milk per day into value-added products that it markets and sells through retail channels. Production is primarily focused on a high-quality yogurt and recognized by Rwandan consumers as locally produced and high-quality yogurt. Other products include butter and buttermilk. Dairy XYZ is seeking to expand its operations through the development of new sales channels as well as developing new sourcing and production capacity.

Background

Dairy XYZ was acquired by international investors in 2015 and, over the past three years, the new owners have rebuilt the business, primarily focusing on procurement and operations. The factory sources its milk from a cooperative group which has a total of 2,000 farmers. These farmers have the capability to supply significantly more milk than the factory currently takes on with logistics as the primary constraint. Currently, the factory has the capability to increase its production to 3,000 litres per day.

The investors of Dairy XYZ are driven to ensure that the business is developed with an intent to provide opportunities for economically and socially challenged populations within Rwanda. Not only is the company predominately managed and operated by women, a significant portion of its workforce is represented by the hearing impaired and youth communities.

This activity calls for providing management, financial and transaction advisory services to Dairy XYZ through Nguriza Nshore, a United States Agency for International Development (USAID)-funded project focused on the finance/investment for small- and medium-sized enterprises. The support provided through Nguriza Nshore is designed to channel new investment into Dairy XYZ by first focusing on the identification and understanding of existing business bottlenecks and proposing solutions to unlock those challenges, ultimately enabling sustainable business growth, improved profitability and job creation.

Scope of Work

Produce an assessment on the current state of business for Dairy XYZ and detail priority areas that either should receive the support that will underpin investment or be priority areas of focus for new investment. This assessment will be prepared alongside a three-year financial model for the business.

  1. Business Assessment

Develop a strong understanding of Dairy XYZ’s various business functions, including sourcing, production, sales, marketing and administration (HR and finance). This understanding will be gained via a site visit to production facility, a field visit to its suppliers, and visits to various points-of-sale for the company’s current product range.
Interview management, employees and potential financiers/investors to better gain an understanding of the day-to-day challenges of the business (i.e. working capital) in addition more strategic issues (i.e. product range, throughput of raw milk, etc.).
Review any existing information and documentation provided by the business, including business plans, management reports and investor presentations prepared to date.

Deliverable: Business Assessment Report (PowerPoint/PDF Presentation)

  1. Financial Projections

Working closely with Dairy XYZ, develop three-year financial projections. Assumptions must be developed based on the business assessment and input from Dairy XYZ shareholders and management. The model will provide an overview of projected revenues, cost-of-goods sold, expenses, profitability and capital requirements for growth.

Deliverable: Three-Year Financial Forecast (Excel Model)

  1. Business Advisory

Upon completion of the Business Assessment and Financial Projections, identify solutions and opportunities associated with items discussed in the initial reports/projections. These solutions may include discussions with financiers/investors for working capital, identifying and supporting third-party service providers in building key areas of the business, and general business advisory to support the business growth strategy.

Deliverable: Consulting/Advisory Support to Management—Report with Recommendations/Action Items

Annex B: Cost/Budget Template

Item Number

Service & Description

Number of Days (LoE)

Price per Day

Unit Price

(in USD or RWF)

Total Price

(in USD or RWF)

1

Business assessment (consultant name or names, matching aligning with information provided in the technical proposal)

 

 

 

 

2

Financial projections (consultant name or names, matching aligning with information provided in the technical proposal)

 

 

 

 

3

Business advisory (consultant name or names, matching aligning with information provided in the technical proposal)

 

 

 

 

Sub/Total (in USD or RWF)

 

 

 

VAT, taxes, etc. (in USD or RWF)

 

 

 

GRAND TOTAL (in USD or RWF)

 

 
Notes:

Insert the table above into an Excel Spreadsheet using Ariel font.
For each item number, indicate the proposed employee/consultant names or names underneath the item number heading.

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