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Help a Child,Finance Officer Jobs Vacancy

Job Description

Background:

Help a Child (HaC) is a Christian international NGO specialized in community development with its headquarters in the Netherlands and operating in Rwanda since 2008. Founded in 1968, HaC’s mission is to improve the wellbeing of children living in poverty and crisis through su

pportive communities. Principal sources of income are child & family
sponsorship, foundations and institutional donors. HaC’s strategy is to empower marginalized children, youth, parents and the broader community and other stakeholders, mainly through a Self Help Group approach. Main interventions are focused at early childhood development, education, (agricultural) vocational training and economic development, with special attention for the position of girls and women, and children’s
rights.

Job Purpose: The Finance Officer performs a key supporting role in our organisation. S/he is responsible for managing all financial records and providing daily administration and financial support to the Country Program Director and Program Managers. The Finance Officer will ensure staff and implementing partner organizations adhere to the established processes for making expenses in accordance with the approved budgets. The Finance Officer will code financial bookings and ensure they are registered on the right accounts so that regular and accurate reports can be produce which track expenditures against the budget. Next to these responsibilities, the Finance Officer will be the key person to support the national and international team in all sorts of office management and administrative tasks such as arranging travel logistics, organizing files, maintaining files, preparing for meetings and trainings, etc. These responsibilities are essential for the Rwanda country office to have accurate, consistent administrative and financial systems as well as efficient performance of the program.

Duties and Responsibilities

Financial Administration

  • Coordinate with Head Office financial team to learn protocols, procedures, and web-based financial system (Pluriform)
  •   Ensure that employees adhere to the established processes for submitting expenses and that they are coded correctly in accordance with the budget
  • Promptly follow up on accounts payable to receive invoices and make payments to suppliers
  • Prepare payroll and tax payments in due time
  • Enter bookings in the financial system
  • Perform bank reconciliations for all bank accounts and monitor bank balances
  • Manage petty cash and follow procedures for cash handling
  • Produce monthly financial reports for the Country team to review
  • Assist the Country Program Director in creating and updating financial forms and procedures to ensure the office adheres to Head Office and general standards for financial accountability
  • Review implementing partner organizations’ annual budgets and bi-annual financial reports to check the logic of amounts used and identify any calculation errors
  • Perform spot checks of partners’ financial systems at field offices and give guidance on how they can improve
  • Perform ad hoc analyses as requested by the Country Program Director

Office Administration

  • Receive and screen visitors to the office, assisting them with enquiries and directing them appropriately
  • Organize all office files and ensure they are up-to-date and that relevant records can be easily found
  • Manage the office calendar and maintain an overview of daily activities of the core team
  • Assist in domestic travel/transport arrangements for staff and visitors in Rwanda, including domestic airline tickets, vehicle use, accommodation, and meals
  • Assist in international travel arrangements for staff and visitors to Rwanda
  •  Monitor office supplies and gather quotations for both consumable and durable items, as needed
  • Update the office asset register when new items are purchased an on an annual basis
  •  Provide administrative assistance and logistical support for workshops and meetings; work with the relevant officers, to ensure booking of venue and availability of all materials and equipment required
  • Organize management meetings, prepare the agenda with country director and take minutes

Human Resources

  • Assist in maintaining accurate and up-to-date employee records – personnel files, performance reviews, leave tracking, etc.
  •  Ensure staff are entering required information into the web-based system (Pluriform) – i.e. writing time and making leave requests
  • Assist in recruitment logistics – advertising positions, responding to applicants, arranging interviews, checking references, etc.

Requirements

1.  Minimum Bachelors Degree in Accounting, Business Administration, or related field

2.  Excellent knowledge and experience in MS Office packages, especially Excel

3.  Training in financial software, such as QuickBooks

4.  Minimum 2 years experience in financial administration

5.  Excellent communication, organizational, time management, and interpersonal skills

6.  Strong analytical and problem solving skills

7.  Fluent in Kinyarwanda and English (oral and written)

Location: Kigali, Rwanda

Reports to: Country Program Director

Value Proposition:

HaC offers the opportunity to become part of an ambitious, Child centred and Christian International NGO with a dedicated team of professionals motivated to maximize impact. HaC offers a fair pay and benefits package that is justifiable to our donors. Furthermore, you will be offered a fixed term contract for the first year. Depending on your performance and fit with the staff, the contract will be extended

How to Apply:

Interested candidates are kindly invited to send a cover letter and resume (both in English) at the latest on February 28th, 2018 to vacancies@hacrwanda.org .  In your cover letter please reflect on your motivation for wanting to become part of the HaC organization. This includes a reflection on HaC being a Child centred and Christian organization.

For more information please contact us at info@hacrwanda.org. An (e-) assessment will be part of the selection process. Only shortlisted candidates will be contacted.

Help a Child is committed to keep children safe. All staff are required to sign and adhere to the Help a Child’s Child Safeguarding Policy. Recruitment is subject to successful completion of all applicable background checks, including criminal record checks.

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University of Sussex Graduate Scholarship for International Students

The University of Sussex is inviting applications for Sussex Graduate Scholarship Program for full-time taught masters degree courses. The scholarships are available to all University of Sussex undergraduates (UK, EU and non-EU) who graduate in 2018 and progress immediately onto an eligible full-time masters course in 2018.
The University of Sussex is a leading higher education and research institution near Brighton, in the south of England. Sussex
was the first of the new wave of UK universities founded in the 1960s, receiving its Royal Charter in 1961.
The University is delighted to offer an unlimited number of scholarships to encourage high achieving Sussex undergraduates to stay with us to study for a Masters degree.
There are three different levels of English required for postgraduate study at Sussex, depending on your chosen course. In terms of IELTS, the standard requirement is IELTS 6.5 overall, with at least 6.0 in each section.

Scholarship Description:

  • Application deadline: September 24, 2018
  • Course Level: Scholarships are available for pursuing full-time master’s studies.
  • Study Subject: The scholarship relates to all full-time taught Masters degree courses at the University of Sussex (e.g. MA, MSc, LLM).
    List of Subjects: All courses offered at master’s  level excluding -Postgraduate diplomas (including Common Professional Examination (CPE), Law and Economics)
    -Masters degrees in Social Work (if receiving a bursary)
    -Social Work post qualifying Masters degrees
    -PGCE courses and schools direct teaching courses
    -MSc Automotive Engineering
    -MA degrees in IDS apart from MA Gender and Development and MSc in Climate Change and Development
    -Masters degrees at the Brighton and Sussex Medical School;
    -In addition, masters students funded by the research councils (e.g. those receiving ESRC 1+3 funding are not eligible).
  • Scholarship Award: The scholarship of either £5,000 or £3,500 will be awarded as a tuition fee reduction when applicants register.
  • Number of Scholarships: Not Known
  • Nationality: UK, EU and international students
  • Scholarship can be taken in the UK

Eligibility for the Scholarship:

Eligible Countries: The scholarships are available to UK, EU and international students.
Entrance Requirements: 

  • All University of Sussex undergraduates (UK, EU and non-EU) who graduate in 2018 and progress immediately onto an eligible full-time Masters course in 2018 are eligible;
  • You must apply for a Masters course and receive and accept an offer of a place;
  • To be eligible for a £5,000 scholarship you must graduate with a first-class honours degree;
  • To be eligible for a £3,500 scholarship you must graduate with an upper second-class honours degree;
  • You must meet all the University’s general entrance requirements.

English Language Requirements: In terms of IELTS, the standard requirement is IELTS 6.5 overall, with at least 6.0 in each section. However, for some degrees there is a higher-level requirement of IELTS 7.0 overall, with not less than 6.5 in each section and, for courses in mathematics and physics, a lower requirement of IELTS 6.0 overall, with 6.0 in each section.

Application Procedure:

Applicants need to submit the following documents:

  • Personal statement
  • Transcripts (either student’s final transcript if available or a transcript of their grades so far)
  • Degree certificate(s) (if available)
  • At least one academic reference (or provide contact details for their referees and they will email them). If student previously studied or are currently studying in the UK, they must supply a reference from their most recent UK university
  • Resume/CV (recommended)

How to Apply:

You must apply for admission to an eligible Masters course via the University’s PG Apply online application system. If you are made an offer of a place, there will be an online scholarship declaration on PG Apply as part of the acceptance process. This online declaration will appear from January 2018 and you must submit this declaration before you register on your chosen Masters, in order to receive the scholarship.
Online Application
Scholarship Link

Health Poverty Action,Rwanda Country Director Jobs Vacancy

Closing date: 04 Mar 2018

Rwanda Country Director

Health Poverty Action is seeking a Country Director with a passion for health justice to fully manage the programme, to represent the organisation in all matters within the country, and to develop/maintain excellent relationships with the Rwanda Government, the Ministry of Health and Sanitation (MOHS), partners, donors and other key stakeholders. S/he will also develop new initiatives on behalf of HPA in Rwanda, seeking funds as required.

Main Functions of Post:

  1. Provides overall management for ongoing Projects in Rwanda ensuring good financial and general management of Projects and staff.
  2. Develops and implements a country strategy which is consistent with HPA’s global vision/mission/strategy, and which includes identification and development of new Project initiatives for Rwanda.
  3. Represents HPA in Rwanda in the promotion of excellent relationships with central and local government departments, international organizations, other NGO’s and in-country donors. Seeks opportunities to influence policy and raises funds for HPA Projects from in-country donors.
  4. Maintains communication with HPA London on Project development, funding, financial matters and social/economic/political developments in Rwanda that may affect current/future HPA operations.

How to apply:

Application forms need to be submitted to personnel@healthpovertyaction.org by Sunday 4th March 23.59 PM UK time. Late submissions will not be considered.

International Organization for Migration (IOM),Drivers Jobs Vacancies

VACANCY NOTICE

Open to External and Internal Candidates

Position Title     : Driver (2 positions)

Organizational Unit        : Resource Management Department

Duty Station       : IOM Kigali, Rwanda

Classification     staff): General Service Staff, Grade G2 (UN salary Scale for GS

Type of Appointment    : Special fixed term, nine (9) months with possibility of extension

Estimated Start Date      : As soon as possible

Closing Date      : February 25, 2018

Reference Code               : VN2018/03 – RW

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission and under the direct supervision of the Resource Management Officer the incumbent will be responsible and accountable for office car driving, maintenance and other logistical activities.

Core Functions / Responsibilities:

  1. Drive IOM vehicles and execute tasks as assigned by the supervisor.
  2. Follow the rules and regulations of driving IOM vehicles at all times.
  3. Ensure the safety and security of vehicle, staff and cargo, ensuring that road discipline and traffic rules are observed.
  4. Manage the day-to-day maintenance of the assigned vehicle to ensure roadworthiness before departure. This includes daily check of tyres, brakes, engine oil, fan belt, etc. Ensure cleanliness of the vehicle at all times.
  5. Fill in the inspection sheet of vehicle status and share with the supervisor. Report promptly any defects or malfunctioning of the vehicle that requires immediate attention.
  6. Ensure that in case of accident, supervisors and UNDSS are informed and a police report is obtained. In no case should the driver accept responsibility.
  7. Maintain the vehicle road log sheet including the fuel status and oil changing at all times.
  8. Collect mail and deliver various documents as planned by the supervisor
  9. Maintaining a checklist of spares, jack, toolbox to ensure care and accountability.
  10. Ensuring that the keys are returned to the safe at the end of the day.
  11. Keeping track of service, insurance and registration dates and alerting the supervisor well in advance.
  12. Making weekly reports on vehicle status to be shared with the supervisor.
  13. Take the vehicle to pre-identified maintenance workshops and follow up on maintenance performed and make sure vehicle is repaired to standard and without any delay.
  14. Keep proper records on consumables used and maintenance performed for each vehicle.
  15. Makes sure all vehicles are having the appropriate equipment and tools by Rwandan Law, and by MOSS.
  16. Perform such other duties as may be assigned

Required Qualifications and Experience

Education

Completion of High School education/diploma with two years continuous driving experience, preferably with an international organisation

Experience

  • Valid Driving License (B, D class)
  • Possession of a recent certificate of good conduct from Police
  • Basic knowledge of computers especially on Microsoft office such as word, excel and outlook is required
  • Strong interpersonal and intercultural skills
  • Flexible in terms of working hours
  • Basic knowledge of vehicle maintenance and repairs
  • Good knowledge of routes within Rwanda
  • Good knowledge and working experience with VHF and HF Radios. Languages

Fluency in English is required. Knowledge of French and Kinyarwanda is an added advantage

Required Competencies

Behavioural

  • Accountability – takes responsibility for action and manages constructive criticisms
  • Client Orientation – works effectively well with client and stakeholders
  • Continuous Learning – promotes continuous learning for self and others
  • Communication – listens and communicates clearly, adapting delivery to the audience
  • Performance Management – identify ways and implement actions to improve performance of self and others.
  • Professionalism – displays mastery of subject matter
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.

Other

Appointment will be subject to certification by the Organization’s (IOM’s) Medical Officer, based on medical examination(s), that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the Government of Rwanda, where applicable.

This application is open to all Rwandese citizen and any other foreign national as long as such an applicant has a right of residence and right to work in Rwanda at the time of application (IOM will not be responsible in securing such Visas or authorisations from the Government of Rwanda, any applicant of foreign nationality must provide authentic certification from Government of Rwanda in regards to right of residency and right to work in Rwanda at the time of application). Any non-Rwandese citizen must attach a copy of their residence/work permit in Rwanda.

How to apply:

Interested candidates are invited to submit their applications to iomrwandarecruitment@iom.int by February 25, 2018 at the latest, referring to this advertisement.

The subject of your e-mail MUST indicate the Position title and reference code.

In order for an application to be considered valid, IOM will only accept applications which should include a cover letter (not more than one page) and résumé (CV) highlighting the required education and experience

Only shortlisted candidates will be contacted.

Posting period:

From 12.02.2018 to 25.02.2018

Rwanda: Public Health Officer

Organization: UN High Commissioner for Refugees
Country: Rwanda
Closing date: 21 Feb 2018

UNHCR Position under UNOPS contract Duration of Contract: 01/04/2018-31/12/2018

GENERAL BACKGROUND

UNHCR Operation in Rwanda manages an active refugee population of 159,359 refugees individually registered. Of these, over 74,000 are refugees from the Democratic Republic of Congo and over 84,000 are from Burundi who have been arriving in the country since April 2015 due to the unstable situation in their country of origin. 145,000 refugees are hosted in three protracted refugee camps, namely Nyabiheke, Gihembe and Kiziba as well as three newly established refugee camps, namely Kigeme, Mugombwa and Mahama. All refugee in camps have access to basic services including shelter, primary health care, vaccination, reproductive health services, nutrition support etc., and access to water and sanitation facilities has been ensured. There is a viable HIS system operates in each camp location.The Public Health Officer will be based in the Kigali Branch Office, carrying out direct oversight functions for the Health Sector in all camps, urban settings and transit centres in Rwanda. As such, s/he will develop and ensure proper implementation of policies and procedures, provide technical support to the IP medical staff in each location, and act as UNHCR's liaison with the Ministry of Health. As UNHCR's representative in the health sector, s/he will provide background and technical input for visiting delegations, regional initiatives, and domestic strategic programs impacting the health of refugees.

PURPOSE AND SCOPE OF ASSIGNMENT

(1) Ensure, in close collaboration with other humanitarian actors, that public health, reproductive health, HIV and nutritional services provided to refugees are based upon Ministry of Health, UNHCR and/or internationally recognized and most up-to-date standards and policies. This includes:

• Establish and/or adapting UNHCR internal guidelines and procedures to streamline inputs and improve efficiency of program activities through integrated public health response also taking into account crucial services such as water and sanitation.

• Promote applied research and program evaluation to enable the identification of gaps in program implementation and standards, and to further promote evidence-based activities and guidance.

• Identify gaps and overlaps in programming, address unmet needs, and orient existing activities to address priority public health issues.

• Promote inter-sectoral coordination outside and within UNHCR in all matters related to public health and nutrition programs.

• Undertake needs and resources assessments with Governments and partners in order to prioritize needs and activities in provision of services to refugees and other persons of concern to UNHCR.

• Standardize approaches to disease control related to cross-border population movements between UNHCR country offices and between UNHCR and health partners and other UN bodies. This may involve travel within the region to ensure proper cross-border coordination of disease prevention and control activities.

(2) Monitor and evaluate country-level public health and nutrition programs against standard UNHCR and international indicators to ensure that programs are evidence-based and implemented in a comprehensive and cost-effective manner. This includes:

• Active involvement in all aspects of program monitoring and evaluation with emphasis on checking levels of implementation and impact vis-à-vis resource inputs to measure cost-effectiveness and re-orient the programs as appropriate.

• Monitor health and nutrition programs with emphasis on organization and use of the HIS system; application of standard guidelines and protocols; and comprehensiveness of health and nutrition programs. This will be accomplished via regular site visits, flow of information (reporting), use of health sector monitoring systems, conventional/non-conventional surveys and evaluation studies, data analysis and interpretation, and the support of periodic nutrition surveys.– Oversight of medical referrals, ensuring compliance with UNHCR guidelines and local standard of care.

(3) Support capacity building initiatives so that refugees and other persons of concern to UNHCR, UNHCR and its partners acquire the needed knowledge, skills, and sense of responsibility and ownership of programs. This includes: supporting health and nutrition focal points and coordinators to develop training plans, organize and act as resource persons in workshops and training both in-service (formal) and on the job (coaching); sharing with local and international partners relevant guidelines and information materials on refugee health including reproductive health, HIV/AIDS and nutrition; supporting the establishment of Refugee Health, HIV and Nutrition Committees to enable their active participation in process of health, HIV and nutrition planning, implementation and monitoring and evaluation; advocating, informing, and communicating amongst stakeholders to ensure that the health and nutritional needs of refugees and other PoCs are addressed and appropriately Documented/disseminated among government, UN agencies, implementing/operational partners, and donor communities.

(4)Ensure refugees have access to HIV treatment and care services complying the national standards; UNHCR is recipient of a grant for Global Fund to finance support Burundian refugees acceess to treatment. UNHCR is also in discussions with the government on integration of refugees in the national program grant. The Public Health Officer will closely engage in the negotiation process. (5) Urban refugees will be included in the national health insurance program. The Public health officer will facilitate the process of integration of refugees in health services and discussions on strategy and scope of the health insurance program including possible expansion to the camp based refugees. (6) Coordinate and carryout core sectoral assessments and engage in multifunctional team monitoring; Standard Expanded Nutrition Serveys (SENS) and Joint Assessment Missions (JAM).

MONITORING AND PROGRESS CONTROL

Regularly scheduled Briefing Notes on the Health/Nutrition/Reproductive Health Sector for the Program section and senior management.

• Periodic evaluations by Regional Senior Public Health Officer.

• Bimonthly reports on Coordination meetings with IP medical and nutrition staff.

• Health/Nutrition/Reproductive Health-related inputs on all UNHCR Rwanda reporting and planning exercises (e.g. Mid-Year Report, Annual Report, COP, etc.).

• Successful completion of professional development and skill-building programs through UNHCR Global Learning Center as recommended by senior management.

• Participation in regional and sector-specific workshops within UNHCR, representing the Rwanda operation.

•Development of SOP and policy documents as per the needs of the operation.

QUALIFICATIONS AND EXPERIENCE

Education

A clinical background (nurse or MD) with postgraduate training in Public Health.

Work Experience:

At least 7 years of relevant experience in progressively responsible functions, including at least 5 years in an international capacity. Experience in emergency settings would be an asset.

Key competencies:

Knowledge of public health, nutrition and HIV in humanitarian emergencies;

• Knowledge of the latest developments and technology in public health, nutrition, reproductive health and HIV/AIDS;

• Proven technical and managerial competence in public health programing;

• Ability to promote good working relationships among colleagues, supervisors, and those persons s/he supervises;

• Ability for analytical and creative thinking for rapid solutions;

• Good communicator with strong interpersonal and negotiation skills to deal with S/M of different cultural and educational backgrounds; • Extremely high ethical and professional standards.

How to apply:

Please send your application letter and CV to the UNHCR Public Health Section at hqphn@unhcr.org

with in title of your Email : "ICA Public Health Officer – Kigali, Rwanda".

Thank you.

STECOMA-Syndicat des Travailleurs des Entreprises de Construction, Menuserie et Artisanat,Supply and delivery of carpentry consumables for the assessment of carpenter

STECOMA-Syndicat des Travailleurs des Entreprises de Construction, Menuserie et Artisanat

Kigali, January 30th, 2018

TENDER NOTICE

  1. STECOMA is a registered trade union of workers from all enterprises, cooperatives and associations operating in the area of construction, Carpentry and Craft in Rwanda with 48,000 active members. STECOMA has received funding from GIZ to implement Recognition of Prior Learning in carpentry and part of the fund is earmarked to finance the provision of Supply of carpentry consumables for the assessment of carpenter.
  2. In the framework of implementing of Recognition of Prior Learning in carpentry programme, STECOMA invites interested Bidders to submit their bids for the supply and delivery of carpentry consumables for the assessment of carpenter.
  3. carpentry consumables for the assessment of carpenter.
  4. The list of the carpentry consumable may be obtained from January 31st, 2018 at 08:30 am during working day from STECOMA office located in Biryogo, Maison Trésor 2th floor, upon presentation of non-refundable fee of 10,000 Frw paid to the STECOMA account number 403-3776970-11 opened in BPR.
  5. All the bids shall be valid for a period of ninety calendar days (90 days) after their submission.
  6. Well printed bids, properly bound and presented in four copies one which is marked original must be submitted to STECOMA Secretariat located in Biryogo, Maison Trésor, 2th floor not later than 09th February 2018 at 09:30 am local time.

Bids will be opened at the same day at STECOMA’s office, on 09th February 2018 at 10:00 a.m in the presence of the Bidders who wish to attend. The Outer envelope should clearly indicate the tender name, title and marked as follows: ″ Do not open except in the public session”

6. The bidders for supply and delivery services are requested to provide the following documents:

  • Cover letter on the company letterhead,
  • Copy of company registration,
  • Copy of tax clearance certificate,
  • Copy of RSSB clearance certificate,
  • At least three contacts for references from organizations for which the bidder has successfully delivered similar items

7. STECOMA reserves the right to accept or reject any bids, and to cancel the procurement process and reject all bids at any time prior to award of Contract, without obligation to inform the affected Bidder/s of the ground for STECOMA action.

Secretary General

STECOMA

Rwanda: Head of Administration and Finance

Organization: Africa Humanitarian Action
Country: Rwanda
Closing date: 08 Jan 2018

AHA is a pan-African international non-governmental organisation (INGO) providing effective humanitarian assistance to alleviate human suffering, building on the strength of African people to solve African problems. Founded in 1994 in response to the Rwandan genocide, AHA has supported more than 16 million people in 20 African countries to regain their health, dignity and well-being. Currently AHA works in 10 African countries, running programs in Capacity Development, Health Care, HIV/AIDS, Public Advocacy, Relief and Recovery, and Sexual and Gender-based Violence prevention.

Under the direction and supervision of the Country Representative, the incumbent shall avail her/himself to the services of AHA and perform the following:

Financial accounting and reporting

  • Ensure that adequate financial controls are in place to maintain propriety and proper accountability of expenditures;

  • Ensure the financial transactions are properly authorized, recorded, have adequate supporting documentation, filed, maintained and can be easily extracted for the purpose of preparing financial statements and financial audits;

  • Monitor budgets and expenditures, and contribute to preparation of budget revisions;

  • Ensure that all procurement process and expenditures of projects are in accordance with donor procedures;

  • Ensure that all transactions are recorded to the correct budget lines;

  • Assess actual needs against original budget projections to ensure that expenditures are cost effective;

  • Responsible for organizing administrative and logistical support for conferences, workshops, retreats;

  • Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with donor regulations;

  • Develop, implement, and ensure compliance with internal financial and accounting policies and procedures;

  • Ensure that all statutory requirements of the organization are met including Charitable Status, Withholding Payments, Income Tax, Goods and Services Tax, Employer Health Tax;

  • Prepare all supporting information for the annual audit and liaise with the donor and the external auditors as necessary;

  • Document and maintain complete and accurate supporting information for all financial transactions;

  • Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash;

  • Reconcile bank accounts and submit monthly reports;

  • Review monthly results and implement monthly variance reporting;

  • Manage the cash flow and prepare cash flow forecasts in accordance with policy;

  • Oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll;

  • Liaise with donors as appropriate;

  • Assist the Country Representative with financial reporting as required.

Payroll preparation and administration

  • Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner;

  • Process and submit statutory and benefits remittances on time.

Budget preparation

  • Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Country Representative;

  • Assist Program Directors and Project Managers with the preparation of budgets for funding applications.

Project management accounting

  • Maintain financial records for each project in a manner that facilitates management reports;

  • Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders;

  • Provide accurate and timely reporting on the financial activity of individual projects.

Information technology

  • Evaluate the need for new technology to meet the organization's financial data processing, control, and reporting requirements;

  • Advise on appropriate technology that meets the organization's information requirements and financial resources.

Risk management

  • Monitor risk management policies and procedures to ensure that program and organizational risks are minimized;

  • Advise the organization's leadership on appropriate insurance coverage for the organization;

  • Maximize income where possible and appropriate;

  • Negotiate with Bank for lines of credit or other financial services as required and appropriate.

Administration

Under the general supervision of the Country Representative, the individual will beresponsible for the overall human resource and insures that the administrative needs of the AHA Rwanda Office according to the guidelines and procedures of the organization as well as requirements by donors and perform the following:

  • Serve as a link between management and employees to provide information about policies, job duties, working conditions, wages, opportunities for promotion, employee benefits, and helping to resolve work-related problems;

  • Coordinate the hiring process, including advertising, contacting candidates, interview coordination and preparation, as well as maintaining a database of candidates;

  • Provide support to Country Representative/Sr. Health & Program Coordinator on human resource management, including coordination of employment contracts, leave schedules, legal issues and registration documents;

  • Coordinate the process to obtain work permits and visas for international staff;

  • Advise leadership team in interpreting labor contracts, refereeing disputes, arbitrating staffing issues, or administering disciplinary procedures correctly to ensure compliance with local labor law and government regulations;

  • Ensure that the staff leave schedule is up to date and being tracked closely;

  • Represent organization at personnel-related hearings and investigations;

  • Support Country Representative/Sr. Health and Program Coordinator in providing guidance and advice for staff development and career paths including opportunities for professional development and training;

  • Maintain all personal files and other personnel records;

  • Support Country Representative/Sr. Health and Program Coordinator, Senior Management in development and implementation of HR policies including those related to performance management, crafting equitable and competitive compensation and benefits;

  • Maintain knowledge of and ensure compliance with employment-related laws and regulations;

  • Facilitate employee on-board including developing a new hire orientation plan;

  • Responsible for occupational health and safety in the workplace;

  • Serve as a resource for all team members by being available and accessible to discuss all human resource related issues;

  • Serve as a resource for all team leaders in handling employee issues and assist them in counseling employees, conducting evaluations, staff training, and problem solving;

  • Perform such other functions and tasks as superior may determine.

Qualifications

  • MA in Accounting or related field (Business Administration etc.);

  • Over 5 years of experience in Finance and Administration functions;

  • Experience with donor funded projects;

  • Free of all conflicts of interests that could endanger the integrity of the program;

  • Demonstrated experience in procurement and preparation of financial reports and budget variance analysis;

  • High integrity, strong result orientation, drive for excellence and takes initiative;

  • Excellent communication and analytical skills;

  • A team player and have client focus;

  • Good interpersonal skills and result orientation;

  • Ready to work at an intensive pace and under pressure;

  • Agree to work beyond normal working hours when required;

  • Fluency in English required, working knowledge of other language would be an added advantage;

  • Work experience with QuickBooks, Sage 50, MS Office applications is a must

How to apply:

Kindly send covering letter and CV to jobs@africahumanitarian.org with the subject line “Rwanda Head of Admin and Finance ”.

Umuhuza,Temporary Finance Assistant Jobs vacancy

JOB TITLE:  Temporary Finance Assistant 

Umuhuza  Background:

Umuhuza is a Non Governmental Organization founded in 2005 and recognized by the Rwanda Governance board in the official gazette no 50 bis with legal personality no 104/2014.  Umuhuza aims to foster a culture of peace through education focusing on educating parents of young children to promote improved childhood development and create peaceful citizens. Currently the organization is working in the Western Province in Ngororero District, in the Northern

Province in Gicumbi District and in Kigali city in the Kacyiru sector of Gasabo District. To  support and  maintaining Umuhuza’s  growth, we are looking for a  Temporary Finance assistant to support Finance and administration manager for  finance and accounting  operating.

MAIN FUNCTION:

TheTemporary  Finance assistant will be responsible for maintaining the Umuhuza’s  accounting, ensuring that all guidelines, procedures and routines of UMUHUZA in the areas of finance  are followed so as to provide effective support for all UMUHUZA’s program activities at Kigali office. The Temporary finance assistant will also support the Finance and administration Manager in recording and retrieving financial details of the organization, including maintaining financial records, processing payments and cash handling.

SCOPE OF ROLE:

Reports to: Finance and Administration Manager

Time frame:    3 months  

Tentative start date:  3/1/2018

DUTIES AND RESPONSABILITIES:

  • Assume responsibility for making payments are required by check, bank transferin accordance with the guidelines outlined within the UMUHUZA finance manual;
  • Record systematically and regularly all transactions in QuickBooks system with speed and accuracy
  • Maintain cashbook forbank accounts; verifying receipt of supplies;
  • Attach relevant supporting documents to all vouchers for payment;
  • Update regularly check book register;
  • Filling for all financial documents
  • Addressing all issues of a finance nature and providing all relevant information to meet demands.
  • Work closely with the Finance Manager to ensure smooth operation of all finance matters
  • Assist in the production of financial statements and applications, preparation of spreadsheets, reports and correspondence as required
  • Perform monthly bank& cash reconciliation
  • Support in resolution of finance related queries
  • Provide financial support to program team members
  • Any other duties that may be deemed appropriate to this role

Child Safeguarding

  • Understand the provisions of the Child Safeguarding Policy, Code of Conduct and Local Procedures and conduct oneself in accordance with the rules of the Child Safeguarding Policy, in personal and professional lives – which includes reporting suspicions of child abuse.
  • Ensure that all project activities carried out are considered in relation to prevention of sexual exploitation and abuse and handling of serious complaints in line with the child safeguarding policy.
  • Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general and be vigilant about observing possible child abuse/harm in their personal and professional lives.

General:

  • Comply with Umuhuza policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
  • Perform other duties, as assigned by supervisors

SKILLS AND BEHAVIOURS (our Values in Practice)

Mutual Respect:

  • Treats all people(beneficiaries ,colleagues,partners, ….) with dignity and respect
  • Actively consults and listens closely to team members, fellow staff, and partners
  • Handles conflicts in a constructive and supportive manner
  • Seeks first

Honesty and Integrity:

  • Honest, encourages openness and transparency, builds trust and confidence
  • Displays consistent excellent judgement

Justice :

  • Considers whether decisions and actions will advance justice, peace, and solidarity
  • Uses resources justly, equitably, and efficiently
  • Inclusiveness/gender

Solidarity:

  • Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
  • Values diversity and different people’s perspectives, able to work cross-culturally.

Commitment:

  • Committing to Umuhuza’s mission for his/her selves and the team, takes responsibility forhis/her own personal commitment and encourages the team to do the same
  • Future orientated, thinks strategically and on a global scale

QUALIFICATIONS AND EXPERIENCE

  • Holder of Bachelor’s degree in accounting or Finance;
  • Minimum three years working experience with NGOs in finance department;
  • High level of both spoken and written Kinyarwanda and English;
  • Strong social and communication skills;
  • Knowledge of accounting software QuickBooks;
  • Demonstrating understanding how to manage grants;
  • Commitment to the organization’s mission, goals and values;
  • Understanding  of accounting processes and procedures
  • Able to work effectively with minimal management guidance/supervision
  • Be able/ready to start on 3/1/2018.

If you meet all the above criteria, please submit  your  hard copy of degrees and CV together with a cover letter  to Umuhuza_organisation@yahoo.com

    Please note that :

The deadline for the submission your application is 29th  December  2017 at 5:30pm

The applications which do not meet the specified minimum requirements or are received after the closing date will be rejected.

Only short listed candidates will be contacted.

Oxfam,Operations Officer Jobs Vacancy

Oxfam was established in Rwanda in the 1960s. Its reputation and expertise in Rwanda puts it in a strong position to take forward a strategy that contributes to its overall vision – a just Rwanda without poverty – and to stage interventions in line with its mission – to ensure that poor men, women and youth enjoy equal rights and benefit from fair and inclusive development.

We are currently recruiting for experienced Rwandan national for the position of:

Operations Officer

Location               : Based in Kigali – with travels cou

ntrywide

Salary                    :  Competitive

Duration               : Open Ended

Availability            : Immediately

Level                      : National D2

The post holder will be responsible for the following:

Procurement

  • Lead on developing a supplier network through market scoping in Kigali town by leading in tender process and putting frame work in place.
  • To ensure that procurement plans are developed for each project in Rwanda.
  • Ensure that Oxfam conforms to donor funding procurement requirements and be aware of any major developments/changes in donor procedures.
  • Manage contract through issuing and evaluating of tenders for high value items recording and updating information in database.
  • Undertake field and supplier visits, providing guidance and support.
  • Develop Supplier Database and share the prizes with all program teams.
  • To keep records of frame work agreements in master file as relevant both electronically and manually for audit trail.

Asset Management

  • To ensure that a system for tracking assets and updating as appropriate is maintained
  • Ensure that asset disposal plan is in place and advise managers on asset disposal regulations when need arises
  • Ensure the vehicles are maintained in optimum condition and used cost-effectively, ensuring fuel consumption of fleet by approval of fuel cards and generation of and action on monthly vehicle management reports.
  • Ensure a staff is billed for private mileage. Monitor private vehicle use policy and ensure it is upheld – recommend any changes.
  • To Update the requisition tracking sheet on daily basis and inform Programme staff on their requisition status on weekly.
  • To ensure that regulations and procedures relating security of the vehicle, H & S standards are adhered to according to OGB standards
  • To keep track of the scheduled service time of the vehicle, tomake sure that servicing is performed in time

Storage and distribution

  • Ensure full Oxfam GB policies and procedures are followed for all storage, distribution and transport activities.
  • Support the IT/ Office Assistant to ensure that Rwanda program stock is physically checked and regularly reconcile
  • To provide effective leadership of the IT/ Office assistant in management line
  • Ensure that an efficient tracking and control system is in place for all Oxfam GB stock and assets and that the tracking and control systems are continually updated.
  • Provide continually updated visibility to programme team leaders on all stock and assets.
  • Co-ordinate use of Oxfam owned and sourced transport providers

Transport 

  • Ensure that there is sufficient transport system for both staff and good for Oxfam Rwanda program.
  • Take up driving roles as might be required
  • Source for taxi providers and ensure that they provided quality services to staff
  • Act as the security focal person for Rwanda program team

Administration

  • Work closely with the IT/Office Assistant to ensure that the proper administrative procedures and standards are followed to close the supply chain loop i.e. requisition follow-up, purchasing, stock keeping and dispatch, payments are done in line with OGB’s mandate.
  • To keep a proper record of quotation (eventually tender), requisitions, purchase order forms, good receive note, receipts, waybills, and all other documents

General

  • To organise all logistics processes, including Supply planning, purchasing, warehousing, communications, accommodation facilities for visitors and international staff and transport, as well as the related administrative procedures, for Oxfam operations in Rwanda.
  • To implement and monitor logistics systems, in accordance with Oxfam GB policies and procedures.
  • To establish and maintain good contacts with suppliers, government offices, UN agencies and other NGOs with regards to logistical matters.
  • To report monthly on all logistics activities (narrative to the Programme Business Support Lead and Regional centre).
  • To supervise and liaise with the IT/Office Assistant in relation to organisation of meetings and workshops in country

SKILLS AND COMPETENCE:

  • A degree in relevant filed and relevant professional qualifications in Logistics e.g. supply, warehousing or fleet management.
  • At least 3 years’ experience in working in Logistics and procurement with a reputable organisation
  • Experience in handling local and offshore supply, transport management, including clearance and tariff regimes.
  • Competency in use of Microsoft office packages including word, and excel.
  • Demonstrates appropriate written and verbal communication skills.
  • Ability to drive and have a clean and valid driving permit
  • Excellent knowledge of local markets and resources and good personal relations with local suppliers

How to apply:

Interested and qualified candidates should submit their applications including recent curriculum vitae (CV) with contact details (phone and email address) of your most recent line manager as part of your refereesand motivation letter to: kigalijobs@oxfam.org.uk. The closing date for this vacancy isTuesday, 2nd January 2018

N.B: Only shortlisted applicants will be contacted.

Rwanda: Receptionist/Administrative Assistant – Rwanda National

Organization: Practical Action
Country: Rwanda
Closing date: 04 Jan 2018

Practical Action is an international non-governmental organisation (INGO) with 50 years of expertise in Africa, Asia and Latin America. We have a strong heritage and track record of bringing communities and experts together to find practical, sustainable solutions which work for both people and the planet; solutions that enable people to meet their needs and lead dignified lives. Technology features in everything we do. We partner with people whose lives are transformed by these efforts and ensure local ownership and solutions that work in the longer term, without us.

Working under the direct supervision of Practical Action Rwanda office HR Officer the Receptionist/Administrative Assistant for the Rwanda office is responsible for the day to day smooth running of the front office and to provide a positive first contact with visitors/callers and to provide administrative support to other departments so as to ensure effective operations. This role provides general office administration assistance to support the implementation of Practical Action’s work in Rwanda. Externally the job holder will have basic interactions with all Practical Action visitors, and/or partners who come to and/or through the Rwanda field office.

The Receptionist/Admin Assistant’s role is to provide general office administrative support to the Rwanda Office, and in the following areas:
Front Office Reception & Office Administration (50%)

  • Receive and screen visitors to the office, assisting them with enquiries /references while directing them appropriately.
  • Manage incoming and outgoing official calls within the office through the switch board.
  • Incoming and outgoing mail management, record and dispatch cheques and other payments made by the office for collection/delivery.
  • Manage the office diary, i.e. booking the meeting rooms, entering workshop dates, travelling dates, manage staff movement board.
  • Manage the general e-mail addresses and ensure that information is distributed to appropriate staff in a timely manner

    Logistics Support (25%)

  • Assist in domestic travel/transport arrangements for staff and visitors in Rwanda, including domestic airline tickets, office vehicles and taxis.

  • Assist in international travel arrangements for staff and visitors to Rwanda.

  • Provide administrative assistance and logistical support for workshops and meetings; work with the relevant officers, to ensure booking of venue and availability of all materials and equipment required

    Human Resources (25%)

  • Assist in maintaining accurate and up-to-date employee records – personnel files, performance management, leave tracking sheet, etc.

  • Assist in recruitment logistics – arranging interviews, checking references

  • Provide backup documents and TORs during consultant and temporary staff recruitment.

  • Follow up on immigration applications.

    Requirements

  • A Diploma in Secretarial Studies, Business Administration, HR Management or related field (a first degree in the above fields will be an added advantage)

  • Human Resources training

  • High level of proficiency in MS Office packages

  • Training in procurement and logistics

  • At least 3 years relevant working experience in a similar position.

How to apply:

If you have the experience, skills and the ability we are looking for, please send your cover letter and updated CV by email to: recruitment@practicalaction.or.ke no later than 4th January 2018. Indicate: “Application for the role of Receptionist/Administrative Assistant” on the email subject.

Note: This post is open to RWANDA NATIONALS ONLY

For a detailed Job Description visit: https://practicalaction.org/receptionist-administrative-assistant-rwanda