Rwanda Administrative Assistant


I. Job Posting – Rwanda Administrative Assistant

Closing Date:                          May 30th, 2019

Organization:                         Right To Play International

Department/Division:            Administration

Work location:                       Kigali – Country Office         


Right To Play is a global organization committed to improving the lives of children and youth affected by conflict, disease and poverty. Established in 2000, Right To Play has pioneered a unique play-based approach to learning and development which focuses on quality education, life skills, health, gender equality, child protection and building peaceful communities. With programming in 18 countries, Right To Play transforms the lives of more than one million children each week, both inside and outside of the classroom. In addition to our work with children, Right To Play advocates with parents, local communities, and governments to advance the fundamental rights of all children.

Right To Play is headquartered in Toronto, Canada and has operations in North America, Europe, the Middle East, Africa, and Asia. Our programs are facilitated by more than 550 international staff and 15,800 local volunteer Coaches.

The Rwanda country office is currently searching for 1 qualified and self-driven candidate to join a team of professionals in Rwanda as Administration Assistant.


The Administration Assistant reports directly to the Finance and Administration Officer. The incumbent is primarily responsible for providing efficient and effective support in the administration of office and project activities.

 III. RESPONSIBILITIES                                                                                                       

In accordance with Right To Play (RTP) approved policies and procedures, the incumbent:                                                                               Time%


Administrative support



Assists the project team in preparing and maintaining project related Documentation, where applicable.



Sets up and coordinates meetings and workshops as required.



Maintains vacation and sick time records of staff and communicates it to the HR Officer or HR Focal Person, where applicable.



Maintains a contact list of government emergency numbers and important persons in the organization to be contacted in case of emergency.



Ensures regular submission of procurement activity reports and logistics and asset reports to management.



Compiles financial reports and assists the Project Officer in preparing the Daily Expense Log (DEL), where applicable.



Ensures that entries are up to date in the logbook of vehicles and that all drivers keep vehicle documentation in their assigned vehicle.



Manages and maintains the field office’s assets, as well as all expendable and non-expendable  items, and  maintains an  updated record of  all inventories and official documents including office lease agreements and vehicle rental agreements.




Keeps track of purchase orders, bills, goods received notes, invoices, memos, and vehicle log books.




Arranges for maintenance, repair or disposal.



Performs other duties as assigned.



The incumbent is expected to plan and coordinate administrative tasks for the office. He/she develops the work plan in line with the office work plan.


Diploma in business management, office management or related discipline


2 years’ experience in office administration with I/ NGO.

(C)    Knowledge and Skills

Ability to plan and organize tasks and priorities
Ability to work effectively under pressure
Ability to multitask
Communication skills
Computer literacy in Word, Excel and PowerPoint and the ability to browse the internet.
Good in spoken and written English and local language(s). French is also required.


Fluency in local languages.

Compensation:                       We offer a competitive salary and benefits package

Employment Start Date:       Immediately

Contract Duration:                Long term engagement based on performance and availability of funds.


If you are interested in applying for this position, please send your resume and cover letter to and kindly include “Administrative Assistant” with your name in the subject line.

While we thank all applicants for their interest, only those selected for interviews will be contacted.

 Right To Play is a child-centered organization. Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs.


To learn more about who we are and what we do, please visit our website at